Job Description

• Recommend, implement, monitor, review and upgrade policies and procedures relating to all areas of administration activities for IJM Corporation Berhad.
• Assist the Administration Manager in the full delivery of administration and building maintenance activities.
• Prepare appropriate reports to include but not limited to expenditures, building, carpark, and Silverpark Apartments, storage, security, resource center, etc.
• Oversee, monitor, review and upgrade the facilities in the Group such as office building, Silverpark Apartments, carpark, storage, resource center, office equipment, etc. and plan periodically repairs, maintenance & upgrading schedule.
• Review periodically the appropriate insurance coverage for the facilities.
• Oversee daily administration operations including building, carpark, security services, general administration activities, etc.
• Manage all service contracts and monitor the service provider accounts pertaining to the facilities.
• Liaison with government agencies and service providers such as MBPJ, Telekom, Tenaga, PUAS, Astro, etc. on services, new applications, telecommunication needs and call savings.
• Oversee the management of storage facilities to ensure compliance with the ISO standards.
• Manage the sharing of computerized information pertaining to the administrative activities and records and work towards a paperless working environment within the department.
• Assist in supervising administration executives who coordinate and manage the schedules and workflow of despatch clerks, tea ladies, security personnel, drivers, receptionists, and carpark attendants.
• Oversee the property in Menara Manulife RB which includes the liaison with real estate agents, renewal of tenancy agreement and attend to the relevant tenants\' matters.
• Build and maintain contacts with government bodies as well as subcontractors performing maintenance works at the corporate building and Silverpark Apartments.
• Coach & motivate staff; supervise senior and junior administration executives and track work progress of assigned subordinates to ensure that appropriate training is adequately provided to perform the job.

Education

Bachelor Degree in Business Administration or a related discipline

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