Job Description

ASSISTANT MANAGER, FINANCE MANAGEMENT (ACCOUNT RECEIVABLES) Job Purpose: Execute and monitor procedures stated in Credit Procedures and Policy is observed and adhered to Execute and ensure Maybank Visa Distribution Card program run smoothly at both BERNAS and Beras Corporation SDN BHD (BCSB) levels Execute and ensure calculation to be charge is correct Assist Manager to obtain and prepare content and report to be tabled in Credit Committee seating and take action on Credit Committee decision Assist Manager to maintain account receivable master details Assist Manager to adhere to tax compliance matters: prepare and file tax returns and computation for timely submissions Job Responsibilities: 1) Credit Control a) Purchase Order (PO) Process Check for customer\'s available credit limit to ensure PO amount within approved credit limit Check for customer\'s debtor aging to ensure no overdue invoice is outstanding b) Maybank Visa Distribution Card Program Assist Head credit control to liaise with Maybank officers on the card program issue Assist Head credit control to monitor available credit limit granted and credit limit usage under the card program To compile, obtain, prepare, organize and provide necessary documentation and information required under the card program Match/update open credit memo/note with open debit memo/note and invoice before exporting available invoice into text file Upload text file to Maybank Merchant Portal before cut off time daily Produce list of invoice submitted and email to Maybank officer together with text file uploaded and print screen of successful upload action Print out Maybank bank statement on the next business day to check for payment credited by Maybank Print out reports on credit card transactions from Maybank Merchant Portal Download response text files from Maybank Merchant Portal and import into AX system Post AR payment journal and issue customer receipt Issue debit memo to BCSB Sabah and BCSB Sarawak once their invoices are submitted to Maybank and Maybank has credited payment to BERNAS Issue debit and credit memo to transfer balances from old customer account to new customer account under this program prepare journal entries to record merchant fee c) Reports Produce daily debtors balance report for sales PO checking and update the report when customers make payments d) Credit Committee Meeting (CCM) Prepare CCM booklets/reports to tabled Carry out follow up action on CCM decision e) Customer Management Contact and notify customer when no payment is received on overdue invoices Print out bank statement daily to check for customer payment Obtain payment advice/voucher from customer Issue payment receipt to customer Update customer account by month-end closing Deal and respond promptly to both customer and internal inquiries Ensure customers pay on time Highlight problem customers to Credit Control Manager f) Bank reconciliation Reconcile bank balance by month end closing 2) AX Support System a) Master Detail Maintenance Assist Manager to update of customer account details b) System Support Assist Manager to give advice and support on matters relating to system functional issues 3) SST a) Service Tax Invoicing Assist Manager to ensure taxable services are charged with service tax Assist Manager to ensure service tax number is indicated/printed on invoice Assist Manager to ensure calculation of service tax is correct based on the prescribed tax rate b) Submission of Service Tax Declaration Assist Manager to extract list of service tax invoices Assist Manager to review payment status of service tax invoice Assist Manager to calculate amount tax payable Assist Manager to submit accurate and timely tax returns, supporting documents and schedules in accordance with the relevant local tax rules and regulations, within the deadlines set by them Assist Manager to arrange/effect payment of tax liabilities on time and in the right amount as shown on the tax returns c) Liaison with RMCD Assist Manager in liaison with RMVD officers on SST matters 4) GST a) Liaison with RMCD Assist Manager in liaison with RMCD officers on GST matters Job Requirements: 1) Qualification Diploma or Degree in Accountancy/Finance/Business or equivalent 2) Years of working experience Minimum Three (3) years experience in Credit Management 3) Specific Knowledge Accounting Intermediate computer software skills, including Excel and AA System functional modules, especially Account Receivables Understanding of tax laws and regulations Understanding of the end to end Account Receivables 4) Skills Ability to prioritize and multitask Analytical, technical and problem solving skills to troubleshoot system issues Communication skills both written and verbal Good organizational, time management and facilitating skills High level of accuracy and attention to detail Negotiation skills 5) Personal Attributes Ability to build relationships with internal and external stakeholders Able to work under pressure and meet datelines Independent and team player Posses positive thinking and attitude, professionalism, take ownership pf and accountability of the work product Location: PADIBERAS NASIONAL BERHAD 199401009835 (295514-U), 1, Jalan Majistret U1/26, HICOM Glenmarie Industrial Park, 40150 Shah Alam, Selangor Darul Ehsan, Malaysia.

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