Job Description

\xe2\x80\x93 Procurement Executive (IFM)

Procurement Executive

Integrated Facilities Management \xe2\x80\x94 Corporate Solutions (Malaysia and Singapore, APAC)

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Procurement Executive duties include Leveraging on economies of scale/ large scale buying, Establishing competitive rate cards (Schedule of Rates) for adhoc and regular work, Conducting RFPs/ tenders, Price negotiations, Onboarding new vendors, Administration of contract T&Cs and purchase agreements, KPI evaluation and contract performance, Overall effective engagement of vendors, and SCM support in transition of new sites.

You should have good knowledge of market research, along with solid analytical skills to make sure you\xe2\x80\x99re identifying the most profitable offers that are essential for Company\xe2\x80\x99s day to day operations.

Ability to effectively communicate via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Direct report to the Site Workplace Director.

As an expert in the field, you must be flexible in taking other responsibilities aside from your core tasks. Likewise, you\xe2\x80\x99ll be working side-by-side with both engineering and facilities departments in handling our contractors. Ensuring workplace safety is also within your scope. You will actively participate in health and safety reviews and identify potential risks. You will also participate in emergency evacuation procedures as needed.

This position will be based at Kuala Lumpur and will cover client sites across Malaysia and Singapore.

Responsibilities:

Achieving the Glidepath Savings target, Sustainability in Procurement, Liaise and collaborate with country level JLL Sourcing & Procurement teams to leverage on experience and scale, Benchmarking of rates across sites - both internal and external to bring in efficiencies, Compliance Management.

• Maintain vendors contract list.
• Develop and maintain a filing system
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Contribute to team effort by accomplishing related results as needed
• Cover the helpdesk duties when required
• Handle sensitive information in a confidential manner
• Purchase of consumables, equipment and spare parts etc. from local or overseas vendors.
• Source and negotiate with vendors to obtain the most favorable prices, delivery schedules and payment terms.
• Prepare purchase orders and delivery orders and monitor delivery dates.
• Assist and gather monthly consumable forecast request / report.
• Establish and negotiate prices and contracts with suppliers for cost effective and good quality corporate goods and services.
• Liaise and follow up with suppliers for any discrepancies issue as and when they arise.
• Manage and monitor daily purchases and coordinate procurement related activities against allocated budget.
• Ensure all documents are in proper order and submit promptly for accounting and audit purposes.
• Any other tasks as assigned.

Requirements:

• Proven 5 - 7 years experience in a Procurement role or similar role.
• Knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors).
• Understanding of supply chain procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Solid analytical skills, with the ability to create financial reports and conduct cost analyses.
• Good negotiation and communication skills.
• Proficient in MS Office.
• Degree qualification will be preferred

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Jones Lang LaSalle