Job Description

Job Purpose

Provides professional services on corporate secretarial matters for a portfolio of clients, including incorporating and managing corporate structures. This role may require managing a team, and assisting the Manager or Director to streamline processes, increase revenue & productivity and enhance staff morale.

The Job holder is responsible for managing a team in day to day performance of work, provides leadership and coaching, coordinating and distributing tasks and monitor workloads and backlogs and makes the necessary adjustments.

Job Responsibilities

• Manage a portfolio of clients by providing full set of corporate secretarial services
• Perform work quality review of all tasks completed by team members. Provide timely feedback to ensure quality and timely services.
• Ensure compliance with the local company law, Listing Rules and other regulatory and statutory requirements
• Maintain good relationship with clients
• Build opportunities for additional services providing to existing clients
• Assist in maintaining smooth operation of the team. Perform daily work delegations to team members
• Supervise and review subordinates' work
• Assist to monitor & manage the productivity and effectiveness of the team
• Oversee issuing of invoices and ensuring payments are made
• Ensure filing deadlines are met
• Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action
• Prepares resolutions and correspondences to clients
• Provide advices to clients on ad hoc matters
• Reduce debtors' days
• Monitor completion of time sheets
• Perform other duties as assigned. Undertake special assignments, ad-hoc functions and related duties assigned from time to time
• Lead project / process improvement initiative.
• Record timesheet accurately and within deadline.
• Support the Manager to achieve department revenue.
• Work closely with internal compliance. Responsible to review and reduce outstanding KYC.
• Support Manager in setting the teams objective and managing performance review.

Key requirements

• Degree holder; member of ICSA;
• Minimum 6 to 8 years' relevant experience gained from professional firms/CPA firm/law firm ;
• Experience working in MNC / Conglomerates equivalent would be good advantage.
• Prior experience in client servicing environment is an advantage;
• Good knowledge of corporate secretarial practises
• Must be familiar with Companies Act, willing to acquire knowledge on acts and regulations of other jurisdictions and other offshore regulations.
• Intermediate knowledge of Viewpoint is preferred.
• Excellent command of both spoken and written English.
• Good writing skills
• Good communication & presentation skills
• At least 2 years of experience in coaching and supervising juniors
• Relationship Management

What's in it for you?

• Our offices are easily accessible by public transportation (LRT & Monorail)
• Flexible working arrangements
• Work with colleagues and clients around the world on interesting and challenging work.
• We provide internal career opportunities so you can take your career further within TMF

Want to know more about a career at TMF group? Watch this video:

Advertised: 01 Nov 2022 Singapore Standard Time
Applications close: 02 Dec 2022 Singapore Standard Time