Job Description

Professional, Full Time (Contract)

Location: Miri, Sarawak

The primary role of this position is to assist the Retail & Properties Manager for the day-to-day operations and administration which involves coordination with Purchasing department for shipments receiving, inventory control, office management, record and archive management and retail visual merchandising.

This role requires a blend of organizational, strong attention to detail and the ability to multitask in a fast-paced environment; and also, effective communication and collaboration with suppliers and internal teams, along with a keen understanding of retail trends, are essential for success in this position.

Key responsibilities:

• Receiving Shipments: Physically receive and inspect incoming shipments to ensure they meet quality standards and match purchase orders.
• Documentation: Accurately document received items, including item descriptions, quantities and any issues encountered during the inspection process
• Retail Inventory Management: Update and maintain inventory records in the system, keeping track of stock levels and ensuring data accuracy.
• Communication: Collaborate with suppliers to resolve discrepancies or issues related to shipments. Communicate effectively with internal departments to coordinate the smooth flow of goods.
• Quality Control: Monitor and report any damaged or defective items, working with the relevant teams to initiate returns or replacements.
• Coordinating Returns: Facilitate the return of incorrect or damaged items to suppliers, ensuring proper documentation and adherence to return procedures.
• Compliance: Adhere to safety and compliance standards during the receiving process, following company policies and regulatory requirements.
• Problem Resolution: Address any issues related to shipments, discrepancies, or inventory inaccuracies promptly and effectively.
• Reporting: Generate and provide regular reports on receiving activities, and notable incidents or trends.
• Office Management: Manage office supplies, equipment, and facilities. Coordinate with various departments for the stock replenishment of Sundry and refreshments.
• Scheduling and Coordination: Schedule and coordinate retail staff meetings, events and other retail activities.
• Record Keeping and Archive: Maintain accurate and up-to-date records, both physical and electronic. Prepare, organize, and file documents, reports, and correspondence.
• Retail Visual Merchandising: Ensure proper retail visual merchandising display, and optimize store layouts for a positive customer experience.
• Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.
• Any other retail operational and administrative tasks assigned from time to time by the superior.

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Selection Criteria:

• A relevant qualification and considerable relevant experience; or an equivalent combination of relevant experience and/or training.
• Minimum two (2) years of experience in administration position in any field, preferably in retail industry.
• Demonstrated accuracy in data entry and information retrieval, along with excellent computer skills, utilising a variety of software programs.
• Demonstrated ability to communicate and interact effectively with external parties and staff at all levels.
• Demonstrated ability to work effectively both in a team environment and autonomously.
• Demonstrated proven time management and organisational skills, ability to manage a high volume of tasks and duties with competing priorities in an organised manner and within deadlines or performance indicators.
• Well-developed conceptual and analytical skills, including the ability to exercise judgement and initiative.
• Adequate physical strength to unload and distribute shipments/deliveries.

Closing Date: Open until filled

Interested applicants are invited to submit a latest resume which includes addressing the selection criteria, a covering letter, names and contact details of at least two referees and certified copies of your academic credentials.

How to apply:

Please address your applications to:

Staffing Management Section,
Human Resource Department,
Curtin University Malaysia,
CDT 250, 98009 Miri, Sarawak, Malaysia

To submit an application, please click on the Apply Now button.

Alternatively, you may email your applications to:

Only shortlisted candidates will be notified.

Disclaimer:
Curtin (Malaysia) Sdn Bhd reserves the right at its discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time.

Curtin University