Job Description

Donaldson is committed to solving the world\xe2\x80\x99s most complex filtration challenges. Together, we make cool things. As an established technology and innovation leader, we are continuously evolving to meet the filtration needs of our changing world. Join a culture of collaboration and innovation that matters and a chance to learn, effect change, and make meaningful contributions at work and in communities. \xe2\x80\x8bJob Responsibilities1. Account PayableMatching of purchase invoices in Oracle

• Obtain and monitor authorized approval on all purchase invoices in the system
• Matching of all stock and non-stocks purchase invoices from intercompany & vendor purchases
• Verifying and ensure the purchase prices are accurate
• Ensure accuracy between PO and Invoice information
• Key a high volume of invoices timely and accurately
• Perform 3-way matching in system for PO invoice processing
• Reconcile vendor statements

Liaising with external parties-banker on daily remittance matters and auditor on yearly audit & handle any ad hoc tasks as required

• Liaise with banker on all remittance matters
• Assists auditors in their queries on all Accounts Payable balances and obtain confirmations of year-end balances
• Assists with providing data for expenses analysis
• Assists in preparation of SOX documentations
• Assists in ad-hoc assignments which assigned by Accountant or Finance Manager

2. Account ReceivableManaging invoice upload and/or update into customer portal

• Checking daily sales report for invoice extraction and upload/update into customer portal.
• Reconcile daily report to ensure complete upload of invoice into customer portal.
• Coordinate with local customer service team on billing matter.
• Update daily report on invoice upload statistic and status of open ticket

Manage all incoming funds and receipts

• Handles all cheques received and sent to bank
• Monitors collection of import bills, Letter of credits & Telegraphic Transfer.
• Enters all receipts accurately into Oracle systems & update them in cashbook
• Notify customer service & salesperson of incoming funds.

Assists in monthly accounts closing including reconciliation of intra/ Inter-company accounts receivable & preparation of monthly reports

• Reconciliation of Accounts Receivables balances and Inter-company balances; recharge accounts
• Print aging reports for analysis and review outstanding debts.
• Print statement of accounts for customers (send by fax/email/mail).
• Prepares monthly Accounts Receivable and backlog reports
• Assists to key in daily exchange rates into Oracle system (if request).
• Prepares monthly Cashbook Reconciliation for all banks.

Monitoring Customer Master

• Assists customer service to set up new customer records
• Assists finance manager with maintenance of existing customer records

Liaising with external parties e.g banker and auditor & Handle ad-hoc tasks as required

• Liaise with the bankers on all inward remittance matters
• Assists auditors in their queries on all accounts receivable balances and confirmations of year-end balance
• Assists in preparation of SOX documentations
• Assists in ad-hoc assignments which assigned by Accountant or Finance Manager

Qualifications

• Ideally a final year student with strong interest in Finance and Accounting
• Must be able and willing to support global operation hours i.e. 9am-6pm/12.30pm-9.30pm & 9.30pm-6.00am
• Candidates with ability to communicate in any of the following languages would have an added advantage - Mandarin, Italian, German, French, Spanish, Japanese, Korean etc
• Fresh Graduates are welcome as well.

Employment opportunities for positions in the United States may require use of information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.

Donaldson