Job Description

Each one of us brings something different to Vistra, working as one team to deliver the right solution.That\'s why our clients choose to work with us - the power of our combined skills makes us unstoppable.Vistra offers a unique platform for our clients and our people to seize the world of opportunities.At the heart of everything we do are our core values:Committing to clients, Working as ONE Vistra, Empowering people and Doing the Right thing. Why Vistra At Vistra, we believe our clients\' businesses and people can make a difference in the world. That\'s why our work is focused on helping our clients act with confidence and speed to seize opportunity wherever it arises. As a global corporate service provider and fund administrator with more than 5,000 professionals in over 45 jurisdictions, we empower legal entities globally to work smarter, grow faster, act responsibly, protect capital and scale across borders - by doing what we do best: reducing risk and enhancing efficiency. We support our clients over six sectors: Private Equity, Real Estate, Capital Markets, Corporate, Company Formation and Private Wealth and deliver value across three service lines: Governance, Risk and Compliance Advisory and Transaction Support Finance, Accounting and Administration We grow when you grow, and we succeed when we work together across boundaries and borders, as one team. So, our promise to our clients is the same to you: working together, we will give you the confidence, the tools and the support to achieve your ambitions and leverage your unique skills - to seize your opportunity and help make a difference in the world. You can also check out our and our to get a sense of Vistra\'s culture and our values. So, what do you think If you are excited about working with us and think you can get the job done but not quite sure if you meet all the requirements 100%, we want to encourage you to give it a try OR have an informal chat with one of our Talent Acquisition representatives. Our opportunity for you: Job Title : Associate, Corporate Secretarial Services Location : Johor Bahru, Johor, Malaysia Business Unit: Asia Pacific / SSC Operations / SSC JB Department: Corporate Secretarial Services Reporting to: Assistant Manager / Manager, Corporate Secretarial Services (MY) Direct Reports: N/A Key responsibilities: Assist in handling company secretarial matters for various jurisdictions including offshore companies Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance Prepare minutes, resolutions and statutory documents etc. Update and maintain statutory records Ensure documents and files are correctly named, saved and maintained in the database Provide KYC support and maintain KYC documentation Provide administrative support to the corporate secretarial teams in other offices Coach and train team members to enable them to carry out their roles effectively and efficiently (Team Lead) Lead, assign and review works prepared by the team to ensure completeness, requests are followed up in a timely manner and completed within scheduled delivery service (Team Lead) Prepare agenda, issue notice, attend (where necessary) and record minutes of relevant board and board committee\'s meetings. (Listed / Inhouse supports)] Assist in drafting and making relevant announcements / submissions / reports / circulars to stock exchange. (Listed / Inhouse supports) Any other ad-hoc duties Attributes/ Technical Skills: Accountability High professional integrity and mature Good communication skills Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking Independent and self-motivated Ability to organise and prioritize work with minimum supervision Strong team player Relevant Experience & Skills: Min of 2-5 years\' experience in handling a portfolio independently. Experience in the professional firms and in handling companies in various jurisdictions is an advantage Experience in handling listed companies is an added advantage. (Public Listed)] Knowledge on fund structures and compliance would be an advantage (Fund Corporate Secretarial)] Educational Qualifications: Degree /Diploma in business administration or law Recognized Degree / Diploma with MAICSA/ICSA qualifications or currently pursing MAICSA / ICSA Computer Skills: Computer proficiency in MS Office Applications. Company Secretarial Software i.e. ViewPoint / NowInfinity Languages: Good written and oral communication skills in English Join US! Our promise to our clients is simple: we help them seize opportunity and make a difference in the world. It\'s the same to you. Make a difference - seize your world of opportunity with Vistra! LET\'S GROW TOGETHER. Bring Your Whole Self to Work We\'re passionate about Diversity and Inclusion at Vistra.We believe that everyone is equal and unique, and by embracing diversity it makes us better company.This creates an environment where anyone, from any background, can do their best work; Vistra is for the ambitious, the entrepreneurial, the bold.

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