Job Description

It\'s never been a more exciting time to join Vistra.At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business - to help our clients achieve progress without friction.But progress only happens when people come together and take action. And we\'re absolutely committed to building a culture where our people can do just that.We have an exciting opportunity for you to join our team as Associate Director. Reporting to the Head, this is a full-time and permanent position is based in Kuala Lumpur and offers regional coverage, allowing you to make a significant impact to our corporate services and its\' growth.Key responsibilities:Operations/Functional Responsibilities:

• Acting as Company Secretary for clients.
• Ensuring the team performs all aspects of corporate secretarial functions and ensuring compliance with relevant laws and regulatory requirements.
• Attending board and committee meetings as the Company Secretary or a representative of the Company Secretary and drafting the minutes of meetings.
• Providing advice to the board, board committees and management of clients on corporate secretarial matters.
• Responsible for the team\'s timely preparation of documents including but not limited to, board and members\' resolutions, annual returns and forms for lodgement with the Companies Commission of Malaysia.
• Responsible for delivering client services within the established timeline.
• Reviewing of the work performed by the team.
• Responsible for ensuring the team maintains the statutory books and records of clients.
• Responsible for the team\'s timely billings and collections.
• Ensuring strict adherence to internal policies/standard operating procedures by the team.
• Conducting or facilitating training programmes as and when required.
• Meeting prospective clients and preparing proposals.
• Identifying and highlighting potential risks to the Director and recommending/taking appropriate actions when necessary.
• Providing timely dissemination of information and communication from Senior Management to the team.
• Supporting the Director in his/her absence.
• Performing any other tasks as assigned by Management.

Supervisory Responsibilities:

• Providing leadership and driving the team towards achieving established targets.
• Communicating the criteria and key performance indicators of the respective positions to team members.
• Providing guidance to the team members and facilitate their development towards achieving professional competence.
• Managing and measuring performance of team members.
• Effective utilisation of team resources.

People Management:

• Consultation with the Director.
• Coordinating and communicating with other divisions.
• Assisting the Director in the implementation of strategies and policies of the Corporate Services Division.
• Providing timely feedback and conveying staff concerns/requests to the Director and suggesting possible solutions.

Client Relationship:

• Business development - securing new clients and seeking business opportunities.
• Managing Client Relationship - maintain good rapport with clients.
• Achieve Client Satisfaction & Retention
• Cross selling other Vistra Services
• Providing deliverables to clients in accordance with the scope of services.
• Providing technical advisory, solutions and anticipating clients\' needs.

Key requirements:

• Must have at least 10 years of relevant working experience in similar role.
• A Fellow or Associate of MAICSA, a person licensed by the Companies Commission of Malaysia, or possess a professional qualification that is recognised under the Companies Act 2016 to act as a Company Secretary.
• Extensive experience in handling public listed companies and dealing with the board of directors and senior management.
• Strong knowledge of the Companies Act 2016, Listing Requirements of Bursa Malaysia Securities Berhad, Guidelines and Practice Notes issued by the Companies Commission of Malaysia and other related laws and regulations.
• Have strong communication, analytical and problem-solving skills, and experience in a client-facing role.
• Strong command of both spoken and written English.
• Mature, proactive and self-driven.
• Strong leadership qualities, interpersonal and team management skills.
• Have the ability to manage resources, multiple priorities and meet tight deadlines.
• Willing to travel.

Company Benefits:At our Malaysia office, we believe in putting our employees\' well-being first! We offer a flexible hybrid working arrangement and birthday leave.Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!Location:MY

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