Job Description

Company Description ZUS Coffee is a Shah Alam-based coffee delivery brand that is committed to making specialty coffee affordable for everyone through the use of high quality ingredients, advanced brewing technology, and innovative business models. Our goal is to provide customers with clean, consistent, and well-made coffee every day. We\'re passionate about what we do and are always looking for talented individuals to join our team. Role Description This is a full-time on-site role for an Executive Assistant in Business Development Admin Department. The Executive Assistant will be responsible for providing high-level administrative support to the executive team, managing expense reports, and handling executive communication. The Executive Assistant will also provide administrative assistance to ensure smooth daily operations of the company, such as: Tenancy Management : Prepare, review, and summarize tenancy agreements for retail outlets, ensuring accuracy and adherence to company policies and legal requirements. Utilities application : Monitor and track utilities applications and payments for all retail outlets, ensuring timely collection and accurate record-keeping. Coordinate with tenants and finance department to address any payment issues or concerns promptly. Project Management: Work closely with Business Development, Design & Build, Operations, Marketing and Finance department to ensure respective projects or new outlet are delivered in timely and effective manners. Business operation support : Handle inter-department liaisons for matters pertaining to collection of deposits, outstanding payments, business license, insurance, and operations related matters, including but not limited to pest control, fire extinguisher and credit card terminal implementation. Liaison with the local authorities and coordination with developers or landlords, architects, consultant if necessary. To perform every other duties as assigned by superior or management to meet organizational needs. Qualifications Experience in Executive Administrative Assistance and Executive Support Ability to manage reports and handle Administrative Assistance Excellent Communication skills (both verbal and written) Strong organizational and time-management abilities Ability to prioritize and multitask in a fast-paced environment Bachelor\'s degree in Business Administration, Communications or related field Proficiency in Microsoft Office Suite and Google Workspace

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