Job Description

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Job Purpose

Responsible for managing the Company's Business Development and Customer Service-related support activities. This includes coordinating with other related departments in the Company to ensure contract and service deliveries are in accordance with the contract.




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Key Responsibilities

Provide clerical support to the Business Development Department Able to provide support and meet timelines in all bidding processes. Any other ad-hoc assignment from time to time assigned by the Management.
Record Keeping

To assist in recording and safe keep all contract-related documents. To assist in maintaining contract-related incoming and outgoing documents and records.
Reporting

To assist the Business Development Department in recording and preparing daily, weekly, and monthly contract and sales-related reports. To assist in the preparation of Audit Reports as and when requested by KJTS and/or internal and external auditors.
Work Order & Tender Preparation Support

To assist the Business Development Department in all aspects such as issuance, preparing proposals and costing reports, tender document preparation, managing sales and termination work order issuance, distribution, recording and updating, and other related matters. To generate work orders (CWO, IWO, JCR, VWO, TWO) and Purchase Request, if required.
Vendor & Supplier Registration and Management

To manage vendor & supplier registration for clients, based on client/contract requirements for ETC & KJTS and other entities as determined by Management.
Customer Service

To attend to enquiries from traditional and digital sources, gather information and filter it.

POSITION ACCOUNTABILITY / SCOPE:

To create and amend the following as per the direction of the reporting manager:

Sales Quotations Contract Work Order, Initial Work Order or Variation Work Order and other documents Stop Work Orders in relation to HSE Violation
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Requirements

QUALIFICATION:

Minimum Diploma or Degree in any Field

EXPERIENCE :

Minimum 2 years' experience in an administrative role

KNOWLEDGE AND SKILLS REQUIRED:

Understanding and full knowledge of Microsoft Office. Self-starter, mature, and independent. Ability to manage priorities and demands and solve problems, support * Performance Manager and other departments within the organization, as well as perform the duties of a supervisor as required.