Job Description

Job Purpose

Candidate will be responsible for providing day-to-day business and office support to ensure smooth running of day-to-day operations and workflow. This role provides key administrative support which involve planning, organising, co-ordinating and controlling office systems in order to facilitate achievements of business objectives and be reliable support to the Department Head(s).

Key Responsibilities

• Manage the calendars of Head of Departments and and assist with administration of a few Departments
• Assist in gathering data and information for analysis and reporting as required
• Provide assistance and support in the preparation and development and execution of the strategic planning process
• Provide assistance in meeting arrangements, agenda preparation, minute taking, document management, organisation of office events such as Townhalls, team bonding, festive celebrations etc
• Provide assistance with booking and arranging travel, transport, and accommodation for the department.
• Provide general administrative support to the business for example, replenish office supplies, maintenance of filing systems and database records such as asset register
• Finance administration including, raising purchase orders, distribute invoices, topping up or cancelling PO etc
• Assist with new hire onboarding and providing set up support and offboarding of resignation
• Assist with office projects as and when required

• Degree / Diploma in business administration / finance or related field with at least 8 years of related working experience
• Proficient with MS office tools
• Good verbal and written communication and interpersonal skills
• Able to adapt to dynamic environment
• Able to work under tight timeline

StarHub