Job Description

Japan's No.1 Drugstore is Coming to Malaysia - Join Us as a Buying Assistant

Kickstart your retail career with Matsumotokiyoshi Malaysia, the trusted beauty & wellness drugstore loved by millions in Japan. Our first store is opening soon, and we're looking for a passionate Buying Assistant to be part of this exciting journey.

Job Overview:

The Buying Assistant role provides essential assistance to the buyers in day-to-day operations related to procurement, product management, and data handling. This position involves tasks such as item registration, product information maintenance, purchase order processing, stock coordination, and promotional support. The ideal candidate will have strong attention to detail, a good understanding of retail workflows, and advanced Excel skills to handle and process large volumes of product data efficiently. Clear communication with internal departments and external vendors is also critical.

Key Responsibilities:

Register and update product information in the system (item name, code, price, specifications, etc.). Create and process purchase orders, follow up on delivery timelines, and coordinate with suppliers. Extract and manage sales and inventory data to assist in performance analysis. Maintain up-to-date records of product prices, vendor details, and promotional offers. Support planning and execution of campaigns and sales events by managing item data. Prepare and manage Excel reports such as inventory lists, sales reports, and product catalogs. Coordinate closely with internal departments (stores, logistics, finance, etc.). Communicate with suppliers and brand representatives to ensure timely updates and responses. Organize and manage product samples and related documents. Provide general support to the buyers (document preparation, meeting arrangements, etc.).

Requirements:

Intermediate to advanced Excel skills (VLOOKUP, pivot tables, IF functions, etc.). Experience in product-related administration, data entry, or merchandising support. High attention to detail and accuracy in data processing. Ability to multitask and manage time effectively under tight deadlines. Basic business-level English (email correspondence, documentation, etc.). Strong communication and coordination skills.

Preferred:

Experience in retail, merchandising, or purchasing departments. Familiarity with ERP, inventory, or POS systems. Japanese language ability (a plus if working with Japanese managers or vendors).
Job Type: Full-time

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

Health insurance Maternity leave Opportunities for promotion Professional development
Work Location: In person