Job Description

The CCA Administrator provides comprehensive administrative support to the Co-Curricular Activities (CCA) Department to ensure smooth coordination of all CCA operations. This includes managing student and activity records, processing paperwork, coordinating with internal departments, and assisting with communication and event documentation. The role supports both the CCA Manager and Director in maintaining efficient systems and accurate reporting.

Key Responsibilities

Administrative & Data Management

Maintain accurate databases for CCA enrolments, attendance, participation, and team rosters. Update and track student involvement across CCAs and school events. Ensure timely submission and accuracy of all CCA-related data and records.

Documentation & Paperwork

Process CCA-related paperwork, including registration forms, parental consent letters, and provider contracts. Handle reimbursements, claims, and payment requests in coordination with the Finance Department. Prepare reports on participation, attendance, and activity status for the CCA Director and Manager. Draft official letters, notices, and communication templates for parents and providers.

Finance & Coordination

Liaise with the Finance Department to process vendor invoices, staff allowance claims, and activity-related payments. Track expenditure against CCA budgets and support the preparation of financial reports when required.

Event & Competition Support

Assist in the administrative coordination of competitions, events, and inter-school activities. Prepare registration documents, permission forms, and competition entries. Maintain event records, participant lists, and necessary approvals.

Filing & Record Keeping

Maintain a well-organised physical and digital filing system for CCA documentation. Ensure all records are archived and retrievable in line with school data management policies.

Other Duties

Provide general administrative support to the CCA team and assist with any ad-hoc duties as assigned by the Manager or Director.

Qualifications & Skills

Diploma or Bachelor's degree 2-3 years of administrative experience, preferably in a school or education setting. Proficient in Microsoft Office Suite and Google Workspace; experience with database management preferred. Excellent attention to detail, organizational, and multitasking skills. Strong written and verbal communication abilities. A proactive, service-oriented mindset with the ability to work collaboratively in a team.
Job Type: Contract
Contract length: 24 months

Pay: From RM3,000.00 per month

Work Location: In person