Job Description

1. Job Purpose

To provide efficient clerical, secretarial, and administrative support to the department, ensuring smooth day-to-day operations and effective coordination of tasks, meetings, and documentation.

2. Key Responsibilities

A. Secretarial & Administrative Support

Manage and maintain schedules, appointments, and meeting arrangements for the Head of Department and team. Prepare, format, and distribute letters, memos, reports, and other correspondence. Handle incoming and outgoing correspondence, including emails, phone calls, and courier documents. Organize and maintain proper filing systems (physical and digital) for documents, records, and confidential files. Assist in the preparation of presentation materials, reports, and minutes of meetings.

B. Clerical & Office Support

Perform general clerical duties including data entry, photocopying, scanning, and document tracking. Support administrative processes such as invoice submission, payment requests, and purchase requisitions. Maintain office supplies inventory and coordinate with vendors for replenishment when necessary. Assist in travel bookings, expense claims, and logistics arrangements for meetings or departmental activities.

C. Coordination & Communication

Serve as the liaison between the department and other internal/external parties. Support coordination of departmental events, meetings, and training sessions. Ensure timely follow-up on assigned tasks and deadlines.

3. Qualifications & Requirements

Education:

Minimum SPM/Diploma in Business Administration, Office Management, Secretarial Studies, or related field.

Experience:

At least 2-3 years of relevant working experience in secretarial or clerical roles. Experience supporting senior management or department heads is an added advantage.

Skills & Competencies:

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Good command of English and Bahasa Malaysia, both written and spoken. Strong organizational and multitasking skills. High attention to detail, accuracy, and confidentiality. Pleasant personality with good communication and interpersonal skills. Able to work independently with minimal supervision.

4. Personal Attributes

Responsible, reliable, and proactive. Positive work attitude with a willingness to learn. Team player with a service-oriented mindset. Discreet and able to handle sensitive information professionally.
Job Types: Full-time, Contract, Temporary
Contract length: 4 months

Pay: RM1,800.00 - RM2,300.00 per month

Benefits:

Professional development
Work Location: In person