Job Description

Job Responsibilities

Supervise day-to-day administration operations of the company; Review and improve administrative procedures & processes; To maintain cleanliness & tidiness of the office building & facilities; Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained; Arrange, Purchase, and Control inventory for stationaries, pantry items, name card, PPE, first aid items etc; Get quotation for comparison purpose for new and/ or existing suppliers when needed; Prepare necessary supplies for new join employees - workstation cleanliness, phone extension, corporate shirt, and any other items needed; Maintain and update group employee contact listing; Maintain a record and compilation of corporate line with local telco on contract expiry and renewal; Maintain a record of upkeep of fire extinguishers, alarm system, pest control, lift, office machines such as water dispenser etc; Manage and monitor outsourced security & cleaners - attendance & performance; Back-up receptionist during on-leave and lunch break by duty rooster (rotation) including handling incoming calls, walk-in guests and receiving couriers; Monitor expiry and renewal of business license/ tenancy agreement; Flight/accommodation booking for staffs when needed; Responsible for parking management; Record and control all keys to door / furniture within the building; Involve in Covid-19 prevention measures; Assist to welcome & to do simple food serving for VIP/ VVIP guests, alcohol might involved.

Requirement

Degree/ Diploma in any fields. Proven experience in administrative management and facility management. Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to supervise and manage a team effectively. Knowledge of health and safety regulations. Proficiency in inventory management and budget control. Familiarity with record-keeping and data management practices. Able to work long hour , weekend & Public Holiday when required.

Benefits

:

Annual Leave Medical Leave & benefits Group Personal Accident Insurance Miscellaneous leaves such as compassionate leave, maternity leave, paternity leave, vaccination leave OT (if applicable) Replacement Leave (if applicable) Hardship Claim (if applicable) Employee Relax Zone- with pool table, board & card games, punching bags, mini library, darts etc
Job Type: Full-time

Pay: RM3,500.00 - RM5,000.00 per month

Benefits:

Opportunities for promotion Professional development
Experience:

Administration: 3 years (Required)
Work Location: In person