Job Description

The

Company Secretary

is responsible for ensuring full statutory compliance, corporate governance, and proper maintenance of company records in accordance with the

Companies Act 2016

and related legislation. This role involves advising directors, preparing statutory documentation, managing company incorporations (both Malaysia and Labuan), and supporting clients with compliance and governance matters.

Responsibilities:

1. Statutory Compliance

Ensure the company complies with the Companies Act 2016 and other relevant regulations. Prepare and submit statutory filings to the Companies Commission of Malaysia (SSM) within the prescribed deadlines. Maintain statutory registers (register of directors, members, charges, etc.). Advise directors on their statutory duties and responsibilities.

2. Company Incorporation

Handle the incorporation of both Malaysian and Labuan companies. Advise on corporate structure, shareholding arrangement, and business nature classification. Prepare incorporation documentation such as director's consent, share allotment forms, and board resolutions.

3. Corporate Governance

Ensure proper conduct of board and shareholder meetings according to the company's Constitution. Prepare, circulate, and record Board Resolutions and Minutes of Meetings. Assist the Board in implementing sound corporate governance practices. Provide guidance on corporate secretarial procedures and best practices.

4. Maintenance of Company Records

Safeguard and update the company's statutory books and records. Prepare and issue share certificates, update share transfers, and record share allotments. Ensure all statutory documents and resolutions are properly filed and archived.

5. Advisory & Support

Advise clients or management on regulatory updates, compliance timelines, and SSM policies. Support in preparing, filing and maintain statutory documents, registers, and resolutions in compliance with Companies Act 2016. Coordinate with auditors, tax agents, and legal advisors for company matters.

Qualifications & Requirements

Minimum Diploma or Degree in Business Administration, Law, Secretary, Accounting, Personal Assistant, Engineering, Corporate Administration or equivalent. Must hold a valid SSM practicing certificate under Section 241 of the Companies Act 2016. Member of MAICSA, MIA, Bar Council, or other approved professional body. Familiar with MyCOID, MBRS, and SSM online filing systems. Strong understanding of the Companies Act 2016 and related legislation. Familiarity with the Labuan Companies Act 1990 is encouraged to apply. Strong command of both English and Mandarin (spoken and written) is compulsory. Fresh licensed candidates are welcome (training provided)
Job Types: Full-time, Fresh graduate

Pay: RM4,000.00 - RM5,000.00 per month

Benefits:

Opportunities for promotion Professional development
Work Location: In person