Job Description

Contract for Service

Location: Malaysia (MY), Sarawak Energy (SEB)

Company: Sarawak Energy Berhad, Project Delivery (50034027), Project Controls & Performance Management (50034213),

Number of Openings: 1

Job Category: Contract

Closing Date: 14 March 2024



SCOPE OF SERVICES:

• Plan, coordinate and administer document control functions for the Transmission Line Projects and maintain effective document management system for the project team.
• Advise project team members on document control best practices in line with Data and Information Governance requirements and ensure compliance.
• Facilitate project document controls process and ensure the final documentations are captured for record retention in accordance with the Project Document Management Plan (PDMP) throughout the project until project closure.
• Maintain an up-to-date and complete project File Inventory inclusive of both physical and digital project records and Final As-builts.
• Support Enterprise Content Management (ECM) and Engineering Document Management (EDM) system and ensure project deliverables and engineering drawings submissions from contractor are properly captured in the respective Central Document Repositories.
• Monitor and track document review status to completion.
• Provide advice and guidance to the Contractor on document submission requirements.
• Initiate and coordinate archival and disposition process.
• Support and participate in PD Digitalization initiatives for new Enterprise Management Application:

o Standardization of document management document flow process.
o Provide Project Document Management requirements.
o Defining As-IS and To be Workflows.
o Participate in the development of Swimlane Diagrams.
o Implementation and roll-out activities.

THINKING ENVIRONMENT & CHALLENGES (PROBLEM-SOLVING):

• To carry out the task assigned independently and under pressure.
• To perform all tasks in line with the Project Delivery (PD) Document Management Procedures.
• To communicate effectively and report document management work progress.
• To maintain effective working relationships and rapport with the superiors, colleagues and contractors.
• To maintain confidentiality and high standard of integrity at all times.
• To perform all tasks in line with the Information Security Quality Manual (ISQM) and the ISMS roles and responsibilities procedure.

QUALIFICATION & WORK EXPERIENCE (KNOW-HOW):

• Degree from an accredited learning institution
• Minimum of (2) years\' experience in a similar document controls / records management role.
• Strong computer skills, particularly in the use of databases and electronic filing or record management systems.
• Good IT skills in using MS Office, Microsoft Teams and SharePoint.
• Good knowledge on records management principles and best practices.
• Good knowledge on capturing and controlling huge volume of project records.
• Organization and prioritization of assignments and taking initiative to follow through on pending items.
• Able to work under challenging environment such as coping with high volumes of work and maintaining systematic approach.

This position is offered on Contract for Service terms & conditions.

Sarawak Energy