Job Description

Contract For ServiceLocation: Malaysia (MY), Site-BasedCompany: Sarawak Energy Berhad, Project Delivery (50034027), Project Controls & Performance Management (50034213),Number of Openings: 1Job Category: ContractClosing Date: 14 June 2024SCOPE OF SERVICES:

• Plan, coordinate and administer document control functions for Samalaju Combined- Cycle Power Plant Project at Project Site Offices and maintain effective document management system for the project team.
• Advise project team members on document control best practices in line with Data and Information Governance requirements and ensure compliance.
• Facilitate project document controls process and ensure the final documentations are captured for record retention in accordance with the Project Document Management Plan (PDMP) throughout the project until project closure.
• Identify, classify, and remove obsolete drawings/documents.
• Maintain an up-to-date and complete project File Inventory inclusive of both physical and digital project records and Final As-builts.
• Support Enterprise Content Management (ECM) and Engineering Document Management (EDM) system and ensure project deliverables and engineering drawings submissions from contractor are properly captured in the respective Central Document Repositories.
• Monitor and control the access of the site documentation.
• Provide advice and guidance to the Contractor on document submission requirements.

THINKING ENVIRONMENT & CHALLENGES (PROBLEM-SOLVING):

• To carry out the task assigned independently and under pressure.
• To perform all tasks in line with the Project Delivery (PD) Document Management Procedures.
• To communicate effectively and report document management work progress.
• To maintain effective working relationships and rapport with the superiors, colleagues and contractors.
• To maintain confidentiality and high standard of integrity at all times.
• To perform all tasks in line with the Information Security Quality Manual (ISQM) and the ISMS roles and responsibilities procedure.

QUALIFICATION & WORK EXPERIENCE (KNOW-HOW):

• Degree from an accredited learning institution
• Minimum of (2) years\' experience in a similar document controls / records management role.
• Strong computer skills, particularly in the use of databases and electronic filing or record management systems.
• Good IT skills in using MS Office, Microsoft Teams, and SharePoint.
• Good knowledge of records management principles and best practices.
• Good knowledge of capturing and controlling huge volume of project records.
• Organization and prioritization of assignments and taking initiative to follow through on pending items.
• Able to work in challenging environment such as coping with high volumes of work and maintaining systematic approach.

This position is offered on Contract for Service terms & conditions.

Sarawak Energy