Job Description

• Attend to incoming calls and emails in Mission\'s generic email account by providing answers to standard enquiries or directing calls/emails to the appropriate staff for follow up

• Coordinate the setup, delivery and serving of food and beverages for Mission\'s events, large and small, at Mission or at external locations Procurement and Vendor Management

• Assist to source and collate price quotations for procurement exercises

• Maintain adequate stock of office equipment, stationery, refreshment and emergency supplies

• Assist HBS in fixed assets management and undertaking the annual fixed assets verification exercise

• Liaise with the security system vendor in ad hoc maintenance for Mission\'s security systems

• Liaise with info-comms service providers for land lines, broadband Internet, mobile phone services and cable TV subscriptions

• Liaise with vehicle servicing centres for the servicing, maintenance and repair for Mission\'s official cars \xe2\x80\xa2 Liaise with hotels and serviced-apartments in Johor on corporate rates, booking of rooms and function halls for events

• Liaise with the building management on all aspects of the tenancy agreement, including routine maintenance, fire safety checks, air-con servicing, carpet cleaning, mechanical and electrical system upgrading etc.

• Assist HBS in obtaining vendors\' information for security vetting General Administration

• Perform bank-in duties for revenue collections

• Assist HBS in house-hunting and renewal/extension of tenancy agreements

• Maintain and upkeep the Common Gift Register Consular

• To assist in all aspects of consular work during busy periods or as assigned by HBS Others

• Undertake any other duties as assigned by HOM.

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