Job Description

Job description:

As the Corporate Services Executive to the Director, you will play a vital role in ensuring the smooth operation of day-to-day activities, supporting both strategic initiatives and administrative needs. Your responsibilities will include:

Job responsbilities:

Meeting Coordination & Documentation

Attend key meetings to take accurate minutes, track action items, and ensure timely follow-ups on deliverables and deadlines.

Administrative Oversight

Support the Director in managing daily operations, coordinating across internal departments and liaising with external stakeholders and vendors.

VIP Engagement & Hospitality

Plan and manage hosting arrangements for international or high-profile guests, delivering a seamless and professional experience.

Financial Support & Reporting

Prepare and manage expense reports, track reimbursement claims, and coordinate with the Finance team to ensure timely and compliant processing.

Communication & Correspondence Management

Draft, review, and manage correspondence on behalf of the Director. Organize and maintain documentation for both professional and confidential personal matters.

Confidentiality & Discretion

Handle all sensitive information with the highest level of professionalism, discretion, and integrity.
We are seeking a highly organized, proactive, and reliable individual who can thrive in a dynamic and fast-paced environment. The ideal candidate will possess:

1. Exceptional Organizational Skills
Strong time management, attention to detail, and the ability to prioritize and multitask effectively.

2. Mobility & Flexibility
A valid driver's license and access to a personal vehicle, with the readiness to assist with errands and local arrangements as needed.

3. Relevant Industry Experience
Prior experience in a fast-paced technology or corporate environment is highly desirable.

Job requirements:

Bachelor's degree / Diploma in Business Administration, Management, or related field. 2-5 years of experience in corporate services, administration, or office management. Strong organizational and multitasking skills with attention to detail. Proficient in MS Office Suite (Word, Excel, PowerPoint) and other business software. Good knowledge of corporate governance, policies, and compliance practices. Excellent communication and interpersonal skills to liaise with internal and external stakeholders. Ability to handle confidential information with integrity and discretion. Problem-solving mindset with the ability to work independently and as part of a team. Flexibility to support cross-functional tasks such as HR, procurement, and facility management when required.

Monday to Friday 8.30am to 6pm

What are the Perks working at PMX Malaysia?

Competitive Salary and Monthly Allowance Medical and Insurance Benefits Learning and Development Opportunities Exciting Recreational & Employee Engagement
Job Types: Full-time, Permanent, Contract
Contract length: 24 months

Pay: RM4,000.00 - RM6,000.00 per month

Benefits:

Health insurance Maternity leave Opportunities for promotion Parental leave Professional development Work from home
Ability to commute/relocate:

Petaling Jaya: Reliably commute or planning to relocate before starting work (Preferred)
Education:

Bachelor's (Preferred)
Language:

English (Required) Melayu (Required) Mandarin (Preferred)
Work Location: In person