Job Description

The Corporate Secretarial: AM & M is an integral role in the Business Services team, responsible for managing a portfolio of clients and providing exceptional secretarial and business support. The successful candidate will be located in Johor, Malaysia.

• Attend meetings independently as required.
• Ensure team members consistently follow internal policies and Standard Operating Procedures (SOPs).
• Identify and report potential risks to Senior Managers and Directors, recommending corrective actions when needed.
• Oversee timely billing processes, including accurate recording of all Operating Expenses (OPEs), and ensure collections are made promptly.
• Uphold best practices in corporate governance and maintain compliance with all statutory and regulatory requirements.
• Maintain organized and up-to-date filing of all client documents and statutory records, ensuring proper record management.
• Participate actively in recruitment interviews and selection exercises.
• Facilitate or conduct training sessions as needed to support team skill development.
• Engage with prospective clients by preparing proposals and quotations for new business opportunities.
• Communicate information and updates from Senior Management efficiently to the team.
• Provide support to Senior Managers and Directors during their absence to ensure smooth operations.
• Acknowledge client requests, queries, or correspondence within 24 hours and provide comprehensive responses within two working days.
• Carry out any additional tasks assigned by management.

Opportunity for Career Growth and Leadership DevelopmentExposure to Diverse Corporate Functions and Client Engagement

• Comprehensive knowledge of the Companies Acts, Bursa Malaysia Listing Requirements, CS Guidelines, and other pertinent laws and regulations.
• Excellent communication skills paired with strong analytical and problem-solving abilities.
• Proficient in both spoken and written English; Mandarin language skills are a plus.
• Experienced in the preparation and filing of statutory documents in compliance with the Companies Acts.
• Capable of working autonomously while also being an effective team collaborator.
• Strong interpersonal skills with the ability to foster teamwork.
• Ability to manage priorities and perform well under pressure with a keen sense of urgency.
• Skilled in understanding and addressing the needs of both clients and the organization.
• Experience with Public Listed Companies (PLCs) is essential, including hands-on in-house PLC exposure.
• Manager/Assistant Manager: At least 4 to 7 years of relevant experience in corporate secretarial roles.

Our client is a leading player in the business services industry with a network spanning across multiple continents. This large organization prides itself in providing top-notch secretarial and business support to its diverse clientele.

• Prospects for career growth with exposure to regional markets.
• Opportunities for continuous learning and skill enhancement.
• Flexible work arrangements combining remote and office days.
• Inclusive health benefits covering medical, dental, and eye care.
• Financial support for educational pursuits and professional memberships.