Job Description

Job Responsibility Tender Preparation & Submission Assist in the preparation of tender documentation, including gathering and organizing relevant information, coordinating with internal teams, and ensuring compliance with tender requirements and deadlines. Conduct research to identify potential tender opportunities and gather information about clients, competitors, and industry trends. Review and analyze tender documents, highlighting key requirements, deadlines, and evaluation criteria to ensure a thorough understanding of each tender. Collaborate with internal stakeholders, such as sales, project management, and legal teams, to obtain the necessary information and input for tender submissions. Compile and format tender documents, ensuring accuracy, consistency, and compliance with formatting guidelines and branding standards. Coordinate the submission process, including printing, binding, packaging, and delivery of tender documents within specified deadlines. Maintain a tender tracking system, ensuring all tender-related information is recorded, updated, and easily accessible. Support the tender evaluation process by assisting with the collection and organization of evaluation materials, scoring sheets, and other relevant documents. Maintain a database of tender-related information, including past submissions, outcomes, and lessons learned, to facilitate future tendering activities. Assist in the preparation of post-tender reports, including analyzing feedback, identifying areas for improvement, and providing recommendations for future tender submissions. Perform Administrative Tasks Responding to email and phone messages, assisting with customer requests and questions, coordinating meetings, compiling meeting materials and documents, creating presentations, booking travel and providing executive staff with support as needed. Type and word-process various documents and electronic information. Manages outgoing post and records data on special deliveries. Carry out administrative duties such as filling, typing, copying, binding, scanning etc. Provide Job-Specific Operations Support Create financial and statistical tools and reports using spreadsheets. Manage, organize, and update relevant data using database applications. Assist in the preparation of regularly scheduled reports. Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques. Analyze and interpret financial statistics and other data and produce relevant reports. Data entry for e-procurement system. Develop and Maintain Filing System Create and maintain a filing system for both paper and electronic documents. Office Policies and Procedures Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility. Adhere to stated policies and procedures relating to health and safety and quality management. Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures. Greet and Service Office Visitors Serves as the face of the office. They are responsible for greeting office visitors and creating a great first impression. Job Requirements Able to speak in Mandarin. Diploma or Degree in any business-related field. Min 1 year in similar capacity. Preferred Skills Tender Admin Assistant should has good interpersonal communication skills in order to establish trust with the executive or senior manager they work for. They also have to be proficient in Microsoft Office Suite. JOB COMPETENCIES Administrative Experience Tender Admin Assistant should have previous experience working in an administrative position and be familiar and comfortable performing administrative and clerical tasks. Customer Service Skills TenderAdmin Assistant work with employees and executive; a positive and upbeat manner helps to keep things running smoothly. Organization and Attention to Detail Everyone in the company relies on the Tender Admin Assistant s attention to detail and organization; hiccups in the organizational details can cause problems. Time Management TenderAdmin Assistant is excellent multitaskers, managing their time efficiently and professionally. Problem-Solving Skills Tender Admin Assistant solve general office problems without assistance from upper management, ensuring operations run smoothly. Competencies Behavior Integrity Loyalty Teamwork Communicate Openly Passionate Self Motivate Responsible Self Discipline Job Benifits EPF SOCSO Annual leave

foundit