The Document Control Clerk is responsible for the creation, control, maintenance, and distribution of all bakery manufacturing documents. This ensures all departments have access to the most up-to-date and accurate information for production, quality control, and regulatory compliance.
Specific Duties:
Document Creation and Control:
Create and maintain a document management system for bakery production documents (recipes, formulations, production schedules, cleaning procedures, etc.).
Develop and implement document control procedures, including version control, revision tracking, and approval workflows.
Ensure all documents comply with company policies and regulatory requirements (HACCP, food safety standards).
Document Distribution:
Distribute controlled documents (electronic or paper) to relevant departments (production, quality control, sanitation).
Train employees on accessing, using, and understanding controlled documents.
Track document distribution and maintain records of who has access to each document.
Document Maintenance:
Update documents as needed based on changes in ingredients, processes, regulations, or company policies.
Archive obsolete documents according to company policy.
Conduct periodic audits to ensure document control procedures are followed.
Additional Tasks:
Assist with document retrieval requests from various departments.
Maintain a filing system for bakery-related records (production logs, quality control reports, etc.).
May participate in internal audits or inspections related to document control.
Required Skills and Qualifications:
Strong organizational skills and attention to detail.
Proficiency in document management systems and software (e.g., Microsoft Office Suite).
Understanding of bakery manufacturing processes (preferred).
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Familiarity with food safety regulations (HACCP) a plus.
Job Type: Full-time
Pay: RM2,000.00 - RM2,500.00 per month
Benefits:
Opportunities for promotion
Professional development
Experience:
Document Control: 2 years (Required)
Work Location: In person