Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades or technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.What this job involvesThe Document Controls Manager will be responsible for the following:

• Collaborate with the project management team to handle project schedules, document management, and project delivery.
• Create and maintain the Document Management System according to Microsoft specifications.
• Organize, sort, and file documents appropriately, ensuring proper archiving.
• Conduct quality checks on documents following document control procedures.
• Back up electronic registers to ensure secure storage and archiving.
• Ensure all documentation is accessible for auditing within a centralized archive.
• Manage technical documents, including drawings and blueprints.
• Keep personnel informed about new document versions and maintain authorized access.
• Handle records across departments while maintaining confidentiality for sensitive documents.
• Take meeting minutes and log relevant information.
• Facilitate effective relationships with contractors, subcontractors, vendors, manufacturers, and engineers.
• Maintain daily logs and track submittals, Requests For Information (RFIs), and change orders.
• Embody our organizational culture, ethics and values.

To apply you need:

• Proven work experience as a Document Controller Manager in a similar role
• Tertiary qualification in Architecture, Engineering, Information / Business Management, Business Administration, Construction Management or similar field
• Minimum of 10 years\xe2\x80\x99 experience in document or records management on Construction Projects
• Working knowledge and familiarity with Autocad, BIM360, Procore, Aconex and other Construction Project Management Tools and Platforms
• Ability to multitask, work in diverse teams, work to deadlines and set clear expectations with teams and stakeholders.
• Attention to detail and problem solving.
• Excellent communication and reporting writing skills, simplifying complex information into understandable concepts.

Location:On-site \xe2\x80\x93Kuala Lumpur, MalaysiaJLL Privacy NoticeJLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.

Jones Lang LaSalle