Job Description

Key Job ResponsibilitiesTo provide secure and timely driving services to transport passengers and/or goods. Deliver payment transfers to the bank and/or the suppliers, assist with postage and with pick up of office purchases, including flight tickets and any other tasks required by HOD, CRA Department. Act as a back-up for the Receptionist, assist with meeting room re-arrangement for various meetings/events and perform occasional handyman jobs inside the Office.His/her responsibilities include taking care of the Companys pool vehicle - inspect the vehicles and perform basic support, monitor electrical/mechanical function of the car and manage general maintenance of the car.Logistics Services

• Ensure timely conveyance of transportation pool services for Head Quarters - HODs, general staffs, VIP visitors

• Follow up the driver planning and scheduling using Outlook Calendar and register transportation requests in \'DRIVERs SCHEDULE\'.

• Deliver payment transfers to the bank and/or the suppliers, conduct cash purchases for office expenditure

• Distribute mail as needed, both incoming and outgoing

• Pick-up flight tickets/submits entry visa applications for official travel to various Embassies/Consulates and collect visas

• Deliver correspondence to government authorities (DBKL/LHDN etc) and assist in processing various permits (such as airport pass etc.)

• Facilitate airport pick-ups for VIP visitors and transportation during official visits

Service Vehicle Maintenance Management

• Schedule annual vehicle examination for service vehicles with the Transportation Department and apply for the renewal for the vehicle license (road tax)

• Determine when and what kind of maintenance the vehicle needs, keep track of general maintenance schedules, especially car tire condition

• Recognize electrical and mechanical faults and report to the employer or technician

• Report any instance of mishap, accident, injury or damage of vehicles to the supervisor/manager

• Ensure sound running of the vehicles assigned and arrange minor repairs where necessary

• Check oil and tires properly and keep the service vehicles in clean condition, both inside and outside

• Keep timely track of car insurance renewals

• Update monthly mileage records

• Maintain log book of each service vehicle on daily basis

• Keep all records, including receipts for vehicle maintenance

• Keep up a travel log to record areas travelled to, travel time, and work hours

Act as back up for the Receptionist and as a messenger

• Act as a back-up for the Receptionist during lunch hours and as needed by answering to the phone and taking care of visitor registration, incl. maintaining a register of incoming visitors

• Support Administration Section as a messenger by assisting with the mail deliveries, both incoming and outgoing

Other tasks

• Assist with office and meeting room re-arrangement for various meetings/events

• Occasional handyman jobs in the Office, such as hanging pictures and small office repairs

Requirements

• Candidate must possess minimum SPM or equivalent level.

• Minimum 2 years working experience

• Possess valid driving license

• Good working knowledge of local roads and routes within Klang Valley and Peninsular Malaysia

• Proficiency using car manual, GPS, Waze and etc device and applications

• Good working attitude, discipline, punctual, flexible and in good health

• Able to work extra hours (over time) when needed

• Must have clean driving record

• Punctual, reliable, focused and observant

• Sound knowledge of road safety regulations.

• Good communication skills.

Job Type: Full-timeSalary: RM2,200.00 - RM3,000.00 per monthSchedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

Ability to commute/relocate:

• Kuala Lumpur: Reliably commute or planning to relocate before starting work (Required)

Education:

• STM/STPM (Preferred)

Experience:

• Driving: 2 years (Required)

License/Certification:

• License B2 and D (Required)

Willingness to travel:

• 100% (Required)