Job Description

Key Responsibilities and Duties:

Manage and maintain all project documentation, including drawings, Work Instructions (WI), Engineering Change Notices (ECN), Testing Requisition Forms, PA Reports, and customer documents. Ensure accurate filing both physically and digitally in project folders and server. Coordinate with Engineers, Tooling-PIC, and DCC to update and track Tool Transfer Notices (TTNF), Master Parameters, Tool History, Repair & Service forms, and 50K/yearly service status. Prepare and maintain new project files, ensuring each file contains all required documents (Tool History, Tool Parameter, Drawing, TTNF, WI, TRR, MRR, ECN). Assist Engineers with documentation support including ISO filing, printing documents, opening PR forms for spare parts or tooling items, and other clerical tasks as needed. Monitor and update tooling inventory lists in coordination with Tooling-PIC and Production. Ensure all documentation is properly recorded, organized, and accessible for internal and external reference. Support Engineers and other departments with administrative tasks to facilitate smooth project and production workflow.

Qualification / Knowledge / Skills Requirements:

Minimum Diploma or equivalent; clerical or administrative experience preferred. Good typing, document management, and organizational skills. Ability to handle emails, phone calls, and correspondences professionally. Attention to detail and accuracy in record keeping. Proficient in Microsoft Office (Word, Excel, Outlook). Able to understand and follow company processes and procedures. Strong interpersonal and communication skills.

Authority:-

Ensure all employees use valid and up-to-date documents as reference. Maintain and organize all documentation for future reference and audit purposes.

Working Condition:

Office-based role in a manufacturing environment with minimal exposure to production machinery. Standard working hours, with occasional overtime for urgent documentation or project deadlines. Must adhere to company policies and maintain confidentiality of all documents.

Key Performance Indicators (KPIs):

Accuracy and completeness of project files and documentation. Timely update of TTNF, Master Parameters, ECN, and other project records. Successful coordination with Engineers, Tooling-PIC, and DCC for project documentation. Availability of required documents for internal and external audits. Efficient support provided to Engineers for documentation-related tasks. Reduction in errors or missing documents for all active projects. Timely tracking and reporting of 50K/yearly tooling service status and updates.
Job Type: Full-time

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

Health insurance Maternity leave Opportunities for promotion Parental leave Professional development
Work Location: In person