Job Description

Position Overview

The ESOS Administrator is responsible for managing, and maintaining the Employee Share Option Scheme (ESOS) of UUE Group. This role ensures accurate record-keeping, and effective communication with employees, and ESOS Committees.

Key Responsibilities

A. ESOS Administration

Prepare ESOS-related documentation such as offer letters, acceptance forms, and exercise notices.

Maintain accurate records of all ESOS grants, exercises, and forfeiture.

Process and monitor employee applications for share options.

Coordinate with HR Personnel on ESOS of respective subsidiary companies.

Ensure compliance with ESOS Bye-Laws.

B. Compliance & Reporting

Prepare periodic reports on ESOS status ESOS Committees.

Provide data and supporting documents for annual report disclosures.

Liaise with internal/external auditors as and when required.

C. Employee Communication & Support

Act as the primary point of contact for employee queries related to ESOS.

Conduct briefing sessions to educate employees on ESOS benefits, procedures, and compliance.

D. System & Record Management

Manage ESOS software/system or manual records to track grants, exercises, and balances.

Ensure confidentiality, accuracy, and security of ESOS data.

3. Key Performance Indicators (KPIs)

Accuracy and timeliness of ESOS grant and exercise processing.

Compliance with Bursa Malaysia and Securities Commission regulations.

Quality and accuracy of ESOS reporting for management and regulatory purposes.

Employee satisfaction with ESOS communication and support.

Audit readiness and minimal compliance issues raised by auditors/regulators.

4. Qualifications & Requirements

Bachelor's degree in Human Resources, Finance, Accounting, Business Administration, or related field.

Minimum 3 years of experience in ESOS administration is an advantage.

Proficient in Microsoft Excel, word and HR/Finance software systems.

Strong attention to detail, confidentiality, and accuracy in record-keeping.

Good communication and interpersonal skills for employee engagement.

Ability to work independently.

5. Competencies

Technical Knowledge: Strong understanding of ESOS rules and statutory requirements.

Analytical Skills: Ability to analyze ESOS data and provide accurate reporting.

Compliance Focus: Ensures adherence to legal and regulatory frameworks.

Communication: Clear and professional communication with ESOS grantees and ESOS Committees.

Organizational Skills: Strong time management, accuracy, and attention to detail.

Job Type: Full-time

Pay: RM2,800.00 - RM4,500.00 per month

Benefits:

Additional leave Opportunities for promotion Professional development
Application Question(s):

Do you have any relatives working in UUE Group? If you are married female, are you pregnant now?
Work Location: In person