Job Description

About The Role:Do you have a passion for delivering well-organized and inspiring meetings and events and have high standards in customer happiness and love to exceed clients\' expectations?Swiss Re\'s Event Management (EM) team is looking for an Event Associate. In this role, you support the planning and execution meetings, events and conferences for internal customers.ObjectivesSwiss Re continues to enhance the Corporate Real Estate & Services (CRES) functions to better align with business needs in the region and global operating model. As Event Associate APAC you will create value through delivery of professional event management services across APAC.ResponsibilitiesEvent Management & Operations:Work closely with the APAC Event Managers to;Support event delivery of events across APAC, including co-ordination and execution of events at Swiss Re and non-Swiss Re locations. (On-premises, off-premises and remotely)Maintain event budgeting, invoice handling including creation of purchase orders, request for payment and tracking spendVenue sourcing within APAC. Maintain good relationships with hotels/ venues and keep up to date information of event venue options/ list for APACCreate and maintain vendor/supplier relationsGift and production sourcingTimely response to event requests via Event Services platformInvitation and registration management with MS Dynamics softwareFamiliarise and know-how of the event tools in Swiss Re (MS Teams Live Event, MS Teams meeting, MS Dynamic, MS Teams Form, Sli.do, Qualtrics etc.)Promote Event Management services among customersBuild, maintain and engage in stakeholder (business) relationshipsWork closely and maintain a harmonious working relationship within CRES as well as other departments such as Communications, Multi-Media Services (MMS), Information Technology (IT), Digital Workplace (DWP)Work cohesively in the wider CRES APAC teamEvent Management Data:Updating APAC Events calendar regularly. Take follow up action with EM members to ensure calendar is up to date.Maintaining APAC Events list with update information and follow up with EM members if missing informationAssist Head Event Management APAC to consolidate event data for analyse, such as APAC event spendingAbout YouMinimum 4 years\' experience as an event planner/associate, in an event agency, hotel, conference or corporate environmentGood knowledge about the event industryExperience in handling dataProficiency in Microsoft applications (Word, PowerPoint, Excel, Teams and Outlook). Advanced Excel data processing skill would be required.Proficiency in market known events tools (MS Teams meeting, MS Dynamic, MS Teams Form, Sli.do etc.). Previous experience in managing invitation tool would be an advantageExperience working with others (customers and vendors) in different countries is an advantageFluent in English. Proficiency in another APAC language an advantageAbility to multi-task and adapt to changing environmentsCustomer service attitude with flexible mindsetExcellent organisational skills and efficient working styleAbility to meet deadlines with a high degree of efficiency and attention to detailGood time management and communication skillsPositive team player and able to work independentlyAbout Swiss ReSwiss Re is one of the world\'s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. We cover both Property & Casualty and Life & Health. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.Keywords:
Reference Code: 131217

Swiss Re