Job Description

1. Accounts Payable (AP)

Process all accounts payable transactions in a timely manner, ensuring accuracy and compliance with company policies. Review and verify vendor invoices, ensuring they are matched to purchase orders and delivery receipts. Ensure that all payments (cheques, IBG transfers, etc.) are processed accurately and on time. Maintain an updated accounts payable ledger, ensuring all transactions are recorded correctly. Liaise with suppliers to resolve any discrepancies, payment issues, or inquiries. Monitor and manage outstanding payables to ensure payments are made within terms to avoid late fees or penalties. Assist in preparing payment schedules and ensuring cash flow is efficiently managed for payables.

2. Accounts Receivable (AR)

Oversee and manage accounts receivable processes, ensuring timely invoicing and collections from clients. Review and verify sales invoices, ensuring accurate billing details and amounts. Follow up with clients regarding overdue payments and escalate as necessary. Record payments received and reconcile them against open invoices in the AR system. Monitor outstanding receivables and ensure any collection issues are resolved promptly. Assist in preparing aging reports to track overdue invoices and suggest necessary actions to management.

3. Bank Facilities Documentation

Assist in managing bank facilities documentation, including but not limited to Invoice Financing (IF), Overdraft facilities, and Bank Acceptance (BA). Prepare and maintain accurate records for bank loan agreements, overdraft terms, and other financing arrangements. Coordinate with banks and financial institutions to facilitate the processing and renewal of bank facilities. Review and ensure compliance with the terms of financing agreements, including payment schedules, interest rates, and covenants. Prepare necessary documentation and liaise with internal stakeholders to ensure timely access to required bank facilities. Monitor and track the usage of overdrafts, invoice financing, and trade receivables, ensuring proper documentation and record-keeping.

4. Bank Reconciliation

Perform monthly bank reconciliations to ensure all bank transactions are recorded correctly in the accounting system. Investigate discrepancies between bank statements and accounting records, ensuring timely resolution. Ensure that all deposits, withdrawals, and transfers are properly documented. Report any inconsistencies or issues to management and propose corrective actions.

5. Petty Cash Management

Maintain accurate records of petty cash transactions with proper documentation and receipts for all expenditures. Perform periodic reconciliations of petty cash and submit reports for review. Ensure that petty cash is kept secure and replenished in accordance with company policies. Process petty cash reimbursements, ensuring compliance with the company's expense policy.

6. General Accounting and Reporting

Assist with month-end and year-end closing activities, ensuring timely and accurate financial reporting. Prepare financial reports related to AP, AR, bank reconciliations, and petty cash for management review. Maintain accurate records of all accounting activities, including data entry, filing, and document management. Assist in preparing SST reports and ensure all tax-related obligations are met on time.

7. Full Set of Accounts

Prepare and maintain the full set of accounts, including but not limited to: Journal Entries: Ensure accurate entries for all transactions, including accruals, depreciation, and adjustments. General Ledger (GL): Maintain and reconcile the general ledger to ensure accuracy of financial data. Trial Balance: Prepare the trial balance and ensure all transactions are properly recorded. Month-End & Year-End Closing: Assist in closing activities, ensuring financial records are processed accurately. Financial Statements: Assist in preparing balance sheets, profit & loss statements, and cash flow statements. Accruals & Prepayments: Ensure all accruals and prepayments are accurately recorded and adjusted.

8. Internal Controls & Compliance

Ensure all accounting activities comply with internal policies and legal regulations. Assist in implementing and maintaining internal controls to safeguard company assets. Identify areas for process improvement and assist in developing more efficient workflows.

9. Collaboration with Other Departments

Collaborate with other departments such as Sales, Purchasing, and Administration to ensure accurate financial data. Work closely with the Finance Manager to resolve discrepancies or issues from AP or AR. Provide support during audits and liaise with auditors to provide necessary documentation and explanations.

10. Ad-Hoc Tasks

Support other ad-hoc tasks as required by management or the finance team. Assist in preparing reports for financial analysis and decision-making.
Job Types: Permanent, Contract
Contract length: 6 months

Pay: From RM2,500.00 per month

Benefits:

Free parking Maternity leave Opportunities for promotion Professional development
Work Location: In person