Job Description

JOB PURPOSEThe Executive - Accounts Payable is responsible to provide administrative support to the department by ensuring accurate and timely payments of all expenses to vendors and suppliers and staff as well as effective implementation and execution of the Accounts Payable functions.KEY RESULT AREAS / RESPONSIBILITIES

• To check that the invoices are properly recorded in the accounting system in accordance with the chart of accounts, with appropriate and complete descriptions.

• Check invoices, receipts, debit/credit notes, purchase orders for accuracy and appropriateness of payment

• Processing of IRFs according to workflow and perform receipt of Purchase Order

• Perform 3-way match to ensure that supplier invoices are supported by Delivery Order, Purchase Requisition and Purchase Order before preparing payment

• Ensure documents are verified and approved by the rightful person based on the financial approval matrix before payment is made

• Ensure that purchases made are in compliance with Purchasing Policy and procedure of the Central Purchasing Department

• Respond proactively and promptly to queries from suppliers or other stakeholders on billing and payment

• Prepare and process payment for suppliers and miscellaneous payments on timely basis

• Ensure the payments are approved by the rightful person based on the financial approval matrix

• Filing of all invoices, payment vouchers and other documents

• Assist in analysing internal processes, recommend and implement procedural or policy changes to improve operations

• Communicate proactively with superior and other colleagues of any concerns on potential issues

• Undertake any other duties that may be assigned from time to time

JOB SPECIFICATIONSMINIMUM ACADEMIC / PROFESSIONAL QUALIFICATIONPreferably Bachelor\'s Degree in Accounting/Finance/Business Admin or equivalentRELATED EXPERIENCEAt least two (2) years of related working experienceCOMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)

• Knowledge and skills in using computer software applications and accounting applications.

• Good communication skills

• Possess a good command of English and Bahasa Malaysia

COMPETENCIES (BEHAVIOURAL)

• Able to take and execute instruction well

• Good team player. Able to establish and maintain positive and co-operative working relationships with other colleagues and contacts

• Willingness to learn and ability to adapt to change

• Takes initiative to ensure effective completion of work, including prompt follow up and escalation of issues where necessary

• Detail oriented

• Has a strong sense of responsibility

• High standards of excellence

• Has positive pro-active attitude

• Able to work under tight deadlines and to multi-task where necessary

• Strong sense of urgency and has the ability to prioritize work effectively

• Able to maintain confidentiality

The company reserves the rights to amend or include additional details towards your job description at any point of time in any form of communication.

Taylor\'s Education Group