Job Description

Job Category: Administration
:
Job Responsibilities

• Manage and maintain orderly project documentation to ensure compliance with operations, regulatory standards, and internal security protocols.
• Update, track, and distribute documents through electronic Document Management Systems (e-DMS) to internal staff and external stakeholders.
• Assist with day-to-day office administration including vendor appointments, procurement, utilities, rentals, courier/postage, and staff travel arrangements.
• Support vendor management by handling vendor registration in Oracle, preparing Purchase Requisitions (PR), Purchase Orders (PO), and Goods Receipt Notes (GRN) for payment processing.
• Coordinate purchasing activities and ensure all operational transactions are properly documented and in line with company policies.
• Assist in HR-related administrative tasks such as contract preparation, work permit applications/renewals, CIDB registration, and resolution of employee issues.
• Support the collation and filing of technical and contractual documentation including reports, drawings, and delivery records.
• Prepare supporting documentation for fee claims, justifications, and submission of reports to relevant departments or authorities.
• Maintain accurate and accessible records for audits, compliance reviews, and internal reporting purposes.
• Provide general clerical support across departments to ensure seamless execution of operational and project-related activities.

Job Requirements

• Diploma or Certificate in higher education from a recognized institution.
• Minimum 2 years of relevant working experience.
• Basic proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong willingness to learn with a proactive, questioning mindset.
• Good interpersonal skills and a pleasant, cooperative attitude.

About Us:
UEM Edgenta is the region's leading Asset Management & Infrastructure Solutions company. We are listed on Bursa Malaysia (KLSE: EDGENTA) with a clear vision to Optimise Assets and Improve Lives.
We promise the Edgenta Way of delivering quality services to our clients by going beyond standards and offering technology-based solutions as a promise of efficiency, anchored upon a mindset to ensure safety across our operations for the benefit of all our stakeholders.
Our expertise covers Healthcare Support and Property & Facility Solutions within our Asset Management segment, and Infrastructure Services, along with Asset Consultancy within Infrastructure Solutions.
We offer our clients a full suite of services throughout their asset life cycle, which includes consultancy, procurement and construction planning, operations and maintenance, as well as optimisation, rehabilitation and upgrades.
UEM Edgenta is currently present in Malaysia, Singapore, Indonesia, Taiwan and the United Arab Emirates.
About the Team: Visualizing yourself to be part of Opus Consultants, Malaysia's leading engineering and asset management consultancy firm which has more than 30 years of experience delivering mega projects worth over RM 100 billion? Then this could be your next destination.

Skills Required