Job Description

We're Hiring: Executive Assistant & Business Coordinator to Director

Location: Melaka | Language: English, Malay, Mandarin ( Bonus Big Plus)

Are you the kind of person who enjoys keeping things running smoothly behind the scenes, juggling multiple tasks, and making sure nothing falls through the cracks? We're looking for a

highly organised, proactive, and reliable Executive Assistant & Business Coordinator

to support our work at Elegance Image & Etiquette Consultancy.

This role is perfect for someone who thrives in a dynamic environment, is tech-savvy, and has an eye for detail. If you're fluent in English and Malay (Chinese-speaking is a big plus), this could be your calling!

Your Key Responsibilities

Manage daily schedules, meetings, appointments, and travel plans Coordinate meetings, prepare agendas, and take minutes when required Handle professional emails, calls, and follow-up communications Organise files, personal documents, proposals, and project folders Assist with events, workshops, bookings, and logistics Support with customer follow-ups, marketing email drafts, and promotions Run occasional errands and liaise with suppliers/vendors Update social media content, Canva posters, or simple reports

What We're Looking For

Experience in admin, coordination, or PA roles Fluent in English and Malay (Mandarin is a plus!) Tech-savvy - familiar with Google Workspace, Microsoft Office, Canva, basic IT tools Good communication, time management & problem-solving skills Able to work independently, multitask, and plan ahead Professional, discreet, and trustworthy Willing to travel occasionally or assist during trainings/events

Bonus if You Have:

Background or interest in branding, HR, event planning, marketing Basic skills in photo/video editing or online content creation Able to support client email campaigns or product marketing

Why Join Us?

You'll be working closely with a passionate and visionary director Flexible and dynamic working environment Meaningful work in personal branding, etiquette, and corporate training
Opportunities to grow in marketing, business development, or event management

Job Types: Full-time, Fresh graduate

Pay: RM2,100.00 - RM2,800.00 per month

Benefits:

Additional leave Free parking Opportunities for promotion Professional development
Schedule:

Monday to Friday
Supplemental Pay:

Commission pay
Work Location: In person

Application Deadline: 08/31/2025
Expected Start Date: 09/01/2025