Job Description

The Executive Assistant (EA) / Personal Assistant (PA) provides high-level administrative support to the CEO, ensuring the efficient and smooth operation of the executive office. This role requires a proactive, organized, and detail-oriented professional who can anticipate the needs of the CEO and manage a diverse range of responsibilities with discretion and confidentiality.

Key Responsibilities:

Calendar and Schedule Management:

Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements.

Correspondence and Communication:

Assist the CEO in emails and correspondence. Handle confidential information with the utmost discretion.

Meeting and Event Preparation:

Prepare for meetings by compiling and distributing necessary documents, reports, and presentations. Take meeting minutes and follow up on action items. Coordinate and organize executive-level events and off-site meetings.

Physical Office Management:

Oversee the general maintenance and logistics of the physical office environment. Handle logistics for visitors, including greeting and escorting them as needed.

Administrative and Ad-Hoc Tasks:

Manage expense reports and coordinate with the finance department. Handle personal errands and tasks for the CEO as required. Undertake special projects and assignments as directed.

Required Qualifications:

Bachelor's Degree or equivalent. Exceptional organizational and time-management skills. Strong verbal and written communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. High level of discretion and confidentiality. Professional demeanor and a positive, "can-do" attitude.

What we offer:

Attractive and competitive remuneration package: Salary, Bonus and other benefits (Parking, Medical, Travel etc). Young, creative and flexible working environment and culture. Long-term career growth or progression in career life. Exam Certifications sponsored by the company. * On the job training will be provided.