Job Description

The Company

Our client is a global a global leader in international freight forwarding and logistics with operations across multiple regions. The company focuses on delivering reliable end-to-end solutions for their customers while fostering a supportive, inclusive, and high-performance workplace.

Reporting to the Director Southeast Asia, the Executive Assistant will provide high-level administrative and operational support to the Director SEA, ensuring the efficient day-to-day management of tasks, meetings, communications, and regional initiatives. This role requires excellent organization, discretion, professionalism, and the ability to manage multiple priorities across countries and time zones in a fast-paced logistics environment.

As the Executive Assistant, you will be responsible to:

Manage the Director's complex calendar, including scheduling across multiple SEA countries and time zones. Coordinate all travel arrangements, including international flights, accommodation, visas, and detailed itineraries. Prepare and format reports, presentations, correspondence, and briefing materials. Act as the main point of contact for internal and external stakeholders engaging with the Director. Take meeting minutes, track action items, and follow up to ensure timely completion. Maintain confidential and well-organized filing systems, both physical and electronic. Support the preparation of regional reports, dashboards, and performance tracking documents. Coordinate meetings, regional leadership events, and internal communications. Manage staff engagement initiatives across the region. Assist in onboarding and coordination with SEA offices and teams. Communicate with regional teams, clients, and external partners on behalf of the Director. Ensure seamless coordination and information flow between SEA offices and the broader company network. Assist in planning and tracking key SEA initiatives and strategic projects. Conduct basic research and analysis to support decision-making. Identify and recommend improvements in administrative processes and regional workflow.

The Ideal Candidate:

Diploma or Degree in Business Administration, Communications, or related field. At least 5 years of experience supporting senior executives, preferably in a multinational or regional role. Experience in logistics, freight forwarding, or supply chain is an advantage. Comfortable working in a regional role with cross-border coordination. Proficient in Microsoft Office Suite and digital collaboration tools (e.g. Teams, Zoom, SharePoint). Highly organized with excellent time management and attention to detail. Strong written and verbal communication skills in English. Proactive, adaptable, and capable of managing multiple priorities with minimal supervision. Professionalism, confidentiality, and ability to build trust with senior stakeholders.

Only shortlisted candidates will be notified.

Job Types: Full-time, Permanent

Benefits:

Opportunities for promotion Professional development
Education:

Diploma/Advanced Diploma (Preferred)
Experience:

Support Senior Executives: 5 years (Preferred)
Work Location: In person