Job Description

About the Role

We are a growing Malaysian clothing brand seeking a reliable and organized Executive Assistant to support the Founder across daily business operations and general administrative tasks. This role suits someone who enjoys working in a dynamic small business environment, can multitask effectively and takes initiative to keep things running smoothly.

Key Responsibilities

1. Administrative Support

Manage calendar, appointments and reminders
Organize meetings and maintain simple documentation
Assist with travel planning or event related arrangements
2. Communication Support

Liaise with vendors, event organizers and partners
Filter incoming inquiries and draft responses for review
Help prepare basic correspondence and follow ups
3. Operations and Inventory Coordination

Assist with basic stock checks and restock reminders
Update simple tracking sheets and operational notes
Coordinate with suppliers or warehouse teams when needed
4. Event and Booth Assistance

Prepare checklists and logistics for pop up stores or vendor events
Support setup and ensure materials are well organized
Assist onsite during events when required
5. Order and Fulfillment Support

Help with packing, labeling and dispatch coordination
Provide support during peak seasons and launches
6. Personal Assistance Tasks

Keep personal reminders and tasks well organized

Requirements

Strong organizational and multitasking skills
Clear, polite and professional communication
Ability to work independently with minimal supervision
Familiarity with basic office tools (Google Suite, Microsoft Office)
High level of discretion when handling sensitive information
Prior experience in admin, retail operations, boutique coordination or e commerce fulfillment is an added advantage

Why Join Us

Be part of a growing local fashion brand
Opportunity to work closely with the Founder and gain exposure across multiple business functions
A dynamic role suitable for someone who enjoys variety, problem solving and hands on work
If you are proactive, dependable and excited about supporting both business and creative workflows, we would love to hear from you.

Job Types: Full-time, Contract, Temporary, Internship, Fresh graduate
Contract length: 6 months

Pay: RM1,700.00 - RM2,500.00 per month

Benefits:

Opportunities for promotion Professional development
Work Location: In person