Job Description

THE ROLE :

We are currently seeking a proactive and passionate Executive Assistant who can play a meaningful role in providing comprehensive administrative and secretarial support to our COO. This position offers the opportunity to anticipate the needs of our executives, proactively serve as a liaison between internal and external stakeholders, and contribute to the achievement of our strategic goals and vision. With your impeccable attention to detail and ability to thrive in a fast-paced environment, you will be a valuable asset to our organization.

RESPONSIBILITIES :

• Act as the initial point of contact for the COO, responsible for overseeing and organizing their calendar, scheduling appointments and meetings as necessary.
• Take charge of managing the COO\'s calendar, ensuring it is up-to-date and efficiently organized.
• Receive and assess incoming correspondence and communications, providing an initial evaluation for the COO\'s attention.
• Review various documents, including contracts, legal agreements, and non-disclosure agreements, while also proofreading them for accuracy.
• Prepare for both internal and external meetings, including tasks such as developing agendas, taking minutes, and compiling research and presentation materials.
• Handle complex travel arrangements, including flights, accommodations, and visa requirements, and conduct itinerary research and planning for business trips.
• Conduct research and analysis on an as-needed basis.
• Assist in the planning and execution of company-wide events, as required.
• Fulfill any additional tasks as assigned by the COO.

REQUIREMENTS :

• A minimum of 3 years\' experience offering exceptional administrative support to C-suite executives.
• Previous work experience in fast-paced environments or startup organizations is highly beneficial.
• Possesses an amicable and pleasant demeanor, enabling effective collaboration with diverse stakeholders, while demonstrating a proactive and hospitable attitude.
• Excellent communication skills, both verbal and written.
• Demonstrates impeccable attention to detail and excels at managing multiple priorities within a fast-paced setting.
• Adaptable and resourceful, capable of providing immediate support and troubleshooting in various situations.
• Proven track record of anticipating needs and taking proactive measures.
• Maintains a high level of discretion, confidentiality, and professionalism at all times.

ENJOY THESE BENEFITS :

• Full-time remote work setting
• Paid Time Off (30 days annually)
• Observance of public holidays
• Internet Allowance
• Health and Wellness Allowance
• Technology Benefit
• Maternity and Paternity Benefit
• Loyalty Rewards
• Performance-based Incentives and Bonuses
• Outcome-focused Environment
• Hear what our employees say about working with us (

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Chronos Agency