Job Description

Client:

We are a Singapore-based Family Office representing high-net-worth clients with global investment interests. Our team works closely with leading private banks, financial institutions, and wealth specialists to manage and grow multi-million-dollar portfolios.

As part of our continued expansion, we are seeking a polished, discreet, and highly capable

Executive Assistant / Personal Assistant

to support an individual Family Office Investor who serves as the key bridge between clients and the principal investment company.

Position: Executive Assistant/ PA (Family Office)
Location: Denai Alam, Shah Alam

The Executive Assistant / PA will play a crucial role in managing the Investor's day-to-day operations, supporting client relationships, coordinating with private bankers, and participating in high-level social and business engagements.

This role requires flexibility, strong communication skills in

English and Mandarin

, and the ability to represent the Family Office in both professional and social environments.

Responsibilities:

Executive & Administrative Management

Provide full administrative, personal, and operational support to the Family Office Investor / Director. Manage schedules, appointments, travel bookings, itineraries, and meeting coordination. Prepare documents, reports, and expense summaries; handle confidential materials with discretion. Assist with basic financial administration and follow-up on key action items. Assist in the preparation and maintenance of investment profiles and portfolio reports, ensuring all documentation is accurate, organized, and readily accessible.

Client & Banker Engagement

Act as liaison between the Investor / Director and private bankers, brokers, consultants, and HNW (High-Net-Worth) clients (USD 5M+). Support relationship-building with Singapore banks and financial institutions. Participate in client meetings, ensuring professional representation at all times.

Event & Hospitality Support

Attend client dinners, networking events, and business entertainment sessions (primarily weekday/weekend evenings). Engage confidently in social settings and consume alcoholic beverages when required for client networking. Ensure polished presentation and maintain a warm, outgoing, and professional presence.

Travel Coordination

Accompany & Transport the Investor / Director on business travel within Malaysia and to selected overseas destinations. Provide on-site support for meetings, events, and client engagements
Requirements:

Diploma/Degree in Business, Finance, Management or related discipline (preferred).

3-5 years' experience in private banking, wealth management, investment, previous business owner or Family Office environments.

Confident dealing one-to-one with high-net-worth individuals, especially from Hong Kong. Fluent in

English and Mandarin

(spoken & written). Well-groomed, professional, and comfortable with client-facing duties. Flexible with working hours; willing to attend evening & weekend events when required. Able to travel frequently with the Investor. Must possess own transport. Highly reliable, discreet, organized, and proactive. Younger, below 30 y/o.

What We Offer

Opportunity to work directly with a Family Office Investor and HNW clients. Exposure to the private wealth and investment ecosystem in Singapore. Dynamic, fast-paced environment with regional travel. Competitive remuneration with additional allowances during business travel (if applicable).
Remuneration packages:
Basic: can go up to RM15K
EPF, SOCSO, EIS

Allowance: Yes

Working Days: Mon to Fri
Working Hours: 9am to 6pm

Job Type: Full-time

Pay: Up to RM15,000.00 per month

Benefits:

Professional development
Language:

Mandarin (Required)
Work Location: In person