Job Description

We are looking for an experienced Personal Assistant to provide comprehensive support to our Director and assist in various operational, administrative, and project-related tasks. This role plays a crucial part in enhancing operational efficiency, maintaining effective communication channels, and supporting decision-making processes within the organization. Key Responsibilities: Project Coordination:

• Efficiently allocate and track project progress by coordinating tasks across regional teams.
• Foster seamless communication and coordination among various functions, including marketing, accounts, HR, and front offices.

Operational Process Improvement:

• Develop and update Standard Operating Procedures (SOPs).
• Continuously identify areas for enhancing operational processes and overall efficiencies.

HR Administrative Support:

• Handle HR administrative processes, including document preparation, records management, and policy review and updates.
• Assist in the onboarding of new team members and ensure effective management of exit processes.
• Oversee the hiring processes for key positions and personnel joining the organization.

Document Management, Reporting & Communication:

• Generate documents, briefing papers, reports, and presentations as required by the Director.
• Ensure the accuracy, quality, and timely delivery of all documents.
• Prepare and distribute communications to internal and external stakeholders on behalf of the Director.

Decision-Making Support:

• Actively participate in decision-making processes by providing relevant data, insights, and administrative support.

Requirements:

• At least 5+ years experience as a Personal Assistant, Executive Assistant, or similar role.
• Meticulous and detail oriented. Excellent organizational and multi-tasking abilities.
• Strong written and verbal communication skills.
• Proficiency in office software and tools.
• Discretion and confidentiality in handling sensitive information.
• Candidate with HR experience is an advantage.
• Degree holder in Business Administration, Legal or similar fields.

Job Type: Full-time Salary: RM4,000.00 - RM6,000.00 per month Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Day shift

Supplemental pay types:

• Yearly bonus

Ability to commute/relocate:

• Johor Bahru: Reliably commute or planning to relocate before starting work (Required)