Job Description

Job Overview

Executive Assistant is responsible for handling calendar and travel management, meeting coordination, communication handling, project tracking, and confidential administrative support. Must be detail-oriented, resourceful, and professional, with excellent communication skills and the ability to thrive in a fast-paced environment while maintaining discretion at all times.

Responsibilities and Duties

Manage and maintain executives' calendars, including scheduling meetings, appointments, and travel arrangements. Act as the first point of contact, handling correspondence, phone calls, and inquiries on behalf of executives. Prepare agendas, presentations, reports, and meeting minutes. Arrange detailed travel itineraries, including flights, hotels, visas, and transportation, with contingency plans for changes. Liaise with internal teams, stakeholders, and external partners to facilitate smooth communication. Organize and coordinate events, board meetings, and conferences. Maintain and update filing systems, records, contracts, and databases, ensuring accessibility and confidentiality. Always handle confidential and sensitive information with professionalism and integrity. Perform any other duties and responsibilities that are assigned by the Management from time to time

Qualifications

Bachelor's degree in Business Administration, Management, Communications, or a related field (preferred). Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role however, fresh graduates are also encouraged to apply. Proven ability to manage multiple priorities in a fast-paced environment Exceptional organizational and time-management skills, with ability to handle multiple priorities simultaneously. Strong written and verbal communication skills, including drafting and editing correspondence and documents. Proficiency in Microsoft Office Suite Experience working with a System Integrator (SI) or Technology Consulting organization is preferred
Job Type: Full-time

Pay: RM3,500.00 - RM4,000.00 per month

Work Location: In person