Job Description

Executive Assistant

Duties & Responsibilities: -
1. To provide secretarial and administrative support and assistance to the MD and the parties identified of a confidential nature.
2. Management and proper retrieval of various documents and correspondences related to MD\xe2\x80\x99s office. Correspondence management of emails, distribution of incoming mails and proper filing of documents.
3. To assist MD to execute administrative matters of a personal nature.
4. Liaise with personal driver to MD on both business and personal nature including authorization and approval of petty cash claims and overtime.
5. Management of travel itineraries covering flights and accommodation requirements for MD on both business and personal nature and the general staff the company and visiting guests. Undertake any relevant matters and projects related to travel management around the region.
6. Assist and coordinate in the organization of business meetings locally and offsite, for example Cycle meeting, HOF meeting and any meetings related to MD\xe2\x80\x99s office and instructed by the MD. Arrange for and schedule appointments for the executive, prepare material and make arrangements for meetings as required.
7. Management of arrangement of seasonal gift hampers and greeting cards to business associates. Ensure MD office is well managed at all times.
8. To support the company and the commercial team in organizing of company events as and when required.
9. Working in collaboration and interacting with all levels of management and staff both locally and at Headquarters and liaison with external business associates.
10. Flights, accommodation & visa arrangements for all employees and visiting guests.
11. Gate keeper for company preferred hotel listing per company policy.
12. To support the commercial team\xe2\x80\x99s Directors (including Regional Sales and Regional Marketing) on administrative matters as identified by the line manager including preparing of claims, scheduling meetings and receiving visitors, etc.
13. To undertake other ad-hoc duties or projects assigned by the MD and line managers as and when required.

Education & Experience: -

• At least with Professional Secretarial Certificate or Diploma in a related discipline.
• Minimum 3 years of relevant working experience and proven good track record.

Requirements & Skill: -

• Excellent interpersonal and communication skills, detail-minded, proactive and independent.
• Assertive, self-initiative and able to work under pressure.
• Proficiency in MS applications i.e Outlook and MS Office (Word, Excel and Power Point).

Reference Number:

585139

Contact Details:

WenJun_Lum@persolkelly.com

Profession:

Human Resources & Support
HR Admin/ Support/ Management

Company:

PERSOLKELLY Malaysia

Date Posted:

20/07/2023 4:44:00 PM

PersolKelly