Job Description

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The Mercedes-Benz Group AG (former Daimler AG) is one of the world\'s most successful automotive companies. With Mercedes-Benz AG, we are one of the leading global suppliers of premium and luxury cars and vans. Global Service & Parts (GSP) is responsible for the worldwide Service & Parts business of the Mercedes-Benz Group.

The newly established entity, Mercedes-Benz Parts Logistics Asia Pacific, will be part of the global Mercedes-Benz Group After-Sales supply chain network, covering the regional distribution hub, regional Asia Pacific functions and the center of competence supply chain steering Asia Pacific. The future Regional Logistics Centre is currently under construction and will start operations in 2023. The future Regional Logistics Centre (RLC) in Senai (Johor Bahru) will be a key facility in the global GSP Parts Logistics Network and will serve as a distribution site for spare parts to 24 countries in the Asia Pacific region. It will take care of the importation, the storage as well as the regional management of spare part and accessories distribution.

This vibrant passionate international team is eager to offer an outstanding service to our customers therefore; we hope you will be as passionate about our products as much as we are. If you bring a flexible mindset, willingness to learn, communicate and coordinate activities in an agile collaborative environment, you are the person we are looking for.

Your tasks & responsibilities:

• Assist with dictation and prepare correspondence or reports.

• Schedule meetings, prepare agendas, and distribute meeting minutes.

• Manage meeting room booking systems for internal and external meetings.

• Plan and arrange travel logistics (air tickets, visa, accommodation, car rental and etc.)

• Maintain an up-to-date business contacts database.

• Establish good administrative practices and maintain an organized archive.

• Assist with onboarding, offboarding, and orientation.

• Follow up and update department activities.

• Monitor personnel movements.

• Prepare and compile presentation materials and reports.

• Attend to confidential matters of the supervisor.

• Ensure timely updates of OGAP KPI in SharePoint.

• Monitor and control department budget for RLC management.

• Collaborate on budget planning with department management.

• Verify budget and fund availability.

• Coordinate with the controlling in MBPLAP & GSP.

• Update and monitor green file.

• Implement cost-saving measures together with RLC management.

• Diploma/Certificate in Business, Secretarial or LCCI PSC Certificate or any equivalent with strong customer-oriented background.

• Min 5 years related working experience in MNC.

• Experience providing administrative support to middle to high-level management and large teams.

• Experience in administrative support, coordination, and budget control.

• Extensive experience working in the automotive industry, specifically in roles focused on Customer Relationship Management (CRM).

• Strong command of English is required to communicate with regional countries in Asia Pacific and MB Global GSP colleagues.

• Excellent MS office skills (especially Excel, PowerPoint, Word).

• Digital and IT savvy.

• Excellent organizational and time management skills.

• Strong attention to detail.

• Effective communication and interpersonal abilities.

• Discretion in handling confidential information.

• Strong problem-solving skills.

• Ability to multitask and prioritize effectively.

• Collaborative and independent work approach.

Mercedes-Benz