Job Description

Job Purpose

• Process Invoice and Claims for Contractors & Consultants based on the Letter of Awards and Purchase Orders.
• Implement vendor performance evaluation, carry out periodic performance analysis and produce vendor performance evaluation report for the purpose establishing periodic Approved Vendor List.
• Executing Project Cost Control.
• Implement Material Management process including day to day inventory transaction, stock take coordination and reporting.

Job Responsibilities

Customer/ Stakeholder

• Coordinate and work closely with the consultants, contractors & supplier

Operational

• Checking all invoices with documentation are in order
• Prepare payment recommendation certificate of Contractors/ Consultants and liaise closely with operation on the matters relating to contractor work progress at site.
• Checking all invoicing and compile all related documentation before submission for relevant parties\' approval.
• Monitoring and coordinate vendor performance user & yearly evaluation.
• Responsible for the continuous improvement of procurement processes.
• Ensure inventory system integrity, on time delivery, and monitor purchase price variance of goods/equipment/parts.

Job Responsibilities (Con\'t)

• Address and resolve situation such as supply chain shortages, allocations, bad balances, material discrepancies.
• Perform routine tasks related to material management and store keeping.
• Perform other duties as and when directed by Head Operations / Manager, Contract Management (HQ)

Job Responsibilities (Con\'t)

People

• Work with peers to report improvement activities & document them for reference
• To assist in preparation of tender document & tender briefing
• To assist Contract Management Unit/ FM Services Unit in budget preparation.
• Liaise with HQ contract management department.
• Maintain Supplier relationship and building effective business partnership.

Job Responsibilities (Con\'t)

Impact / Accountability

• Operational Efficiency: Smooth implementation process and a good inter-relationship with relevant parties to prevent operational delays.
• Operational Effectiveness: Ensuring all individual and unit's KPI are achieved to contribute the overall departmental KPI.

Education/Professional Qualification

• Higher National Diploma (HND) in Construction (Quantity Surveying) or equivalent
• Relevant Diploma/ Certificate in material/ store/ inventory management

Professional Experience

Minimum 3 years\' combined experience in Quantity Surveying, IBS/ Non-IBS Construction, Asset Management Services, Facilities Management, Building Operation and Maintenance

Competencies

Risk Management

Governance, Risk and Integrity:

Understand, at minimal:

• The Group and BU/OU/Support Department governance structure and process;
• BU/OU/Support Department operating parameters;
• Laws, rules and regulations impacting BU/OU/Support Department area of operations;
• The Group's principles and requirements of the Group's Code of Business Conduct ("COBC"), Group Policies and Authorities (GPA) and related policies and procedures.
• The basic application of risk management in the BU/OU/Support Department area of operations;

[the above is collectively known as requirements]

Drive, lead and/or assist in:

• Maintaining compliance to the requirements.
• Guiding others, where required.
• Raise concerns and seek guidance when in doubt.

Sime Darby Property