Job Description

Objective:The Executive - HR Operations (Operations Services Hub) will play an active role in our continuous efforts to help ensure a smooth onboarding process for new hires across all levels and work directly with the other HR teams to create and execute the recruitment & onboarding process. In addition, he/she will also support other ad-hoc HR operational duties relating to employee engagement events and the updating of the organisation chart.Key Responsibilities:Recruitment & Onboarding

• Provides support on full recruitment cycle, including sourcing, selection and interview coordination
• Ensure all the necessary documents (e.g. education cert, internal application form) are complete
• Communicate with HR recruitment team and business operations to ensure smooth interview process
• Coordinate with hiring managers and team on follow up actions for new hire onboarding
• Ensure all the necessary documents (eg: reference check) and requirements (eg: CEI Course/Work pass) are complete
• Communicate with HR operations and business operations to ensure smooth onboarding of new hires
• Work closely with Training & Development team on new hires\' training arrangement
• Ensure all employment terms are complying to the latest Employment Act
• Develop, update and maintain the workflow and processes
• Offer, prepare and execute the signing of LOA for local and sourcing hub new hires
• Updating and maintenance of master tracking lists for recruitment and onboarding
• Prepare new hire write ups and EDMs

Event Management

• Assist in the planning and roll-out of employee engagement events
• Taking minutes during the meeting, liaising with vendors on the event arrangement
• Coordinate with respective business units on participation headcount for events
• Prepare event messages for dissemination during company-wide events
• Prepare and collate attendance lists for divisional participation for events

Organisational Chart

• Facilitate the update of the organisation chart on a monthly basis with respective managers
• Ensure the correct designation, department, unit and reporting structure is reflected in the organisation chart for Manager\'s review and confirmation

Qualification:

• Min Diploma in Business/ Human Resource Management
• 1 - 2 years of HR related experience (Preferably in the recruitment industry)

Key competencies and personal attributes (knowledge and soft skill requirements):

• Able to multi-task and work within tight deadlines
• Excellent communication skills in English
• Strong interpersonal skills and able to interact with staff at all levels
• High degree of initiative and integrity
• Able to work independently with minimum supervision
• Good coordination & follow up skills
• Good planning and prioritization skills
• Ability to negotiate and solve problems to manage tough situations
• Proficient in MS Word, Excel & PowerPoint

Reference Number:Contact Details:nur_zahirah@persolkelly.comProfession:Human Resources & Support
RecruitmentCompany:PERSOLKELLY MalaysiaDate Posted:17/07/2024 9:05:00 PM

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