Job Description

JOB DESCRIPTION:

1.Administrative Support:

Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.

Prepare and organize necessary documents, reports, and presentations.

Handle incoming emails, phone calls, and correspondence on behalf of the Director.

Liaise professionally with clients, suppliers, consultants, external partners, and government agencies.

Provide administrative support as needed

2. Meeting Management:

Coordinate and organize meetings, ensuring all necessary arrangements are made.

Attend meetings with the Director, take minutes, and prepare accurate summaries.

Follow up on action items and ensure timely completion.

Communication:

Act as a liaison between the Director and internal/external parties to ensure effective communication.

Draft and proofread correspondence, emails, and documents in Malay, English or Mandarin.

Follow up on pending matters, project updates, and commitments made by the Director

4. Travel Arrangements:

Arrange travel itineraries, accommodations, and logistics for business trips.

Handle visa applications and other travel-related documentation.

Occasionally travel with the Director to attend business meetings.

5. Document Management:

Maintain and organize electronic and physical filing systems.

Ensure confidentiality and security of all documents and information.

6. General Assistance:

Provide general administrative support to the Director and other team members as needed.

Assist in personal tasks and errands as required.

Handle ad-hoc tasks and projects as assigned.

JOB REQUIREMENTS:

Candidates must possess at least a Diploma or Bachelor's Degree in Business Administration, Management, or a related field.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software and tools.

Proven ability to handle confidential and sensitive information with discretion.

Minimum 2 years' experience as a Personal Assistant

Strong organisational, multi-tasking, and follow-up skills

Good communication skills in Chinese

Must possess own transport and able to drive for work-related duties when required

Ability to work independently with minimal supervision

Preferable Male Candidates

Willing working at scrap ferrous metals recycle industry

This Position is based at Kampung Subang Baru Selangor.

Job Type: Full-time

Pay: RM3,000.00 - RM5,000.00 per month

Benefits:

Free parking Health insurance Opportunities for promotion Professional development
Work Location: In person