Job Description

About Toll GroupAt Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge \xe2\x80\x93 big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post \xe2\x80\x94o liaise with finance department on making payments, processing incoming invoices and verify receipts as required.
\xef\x82\xb7 To maintain a list of furniture, fittings and assets.
\xef\x82\xb7 To manage office supplies (beverages refills, consumable and stationery) stock and place order when necessary.
\xef\x82\xb7 To maintain and update employee dental and optical claims.
\xef\x82\xb7 To manage and administrate meeting and training rooms booking, perform booking of meeting room as required.
\xef\x82\xb7 To organize and manage the filing system for vendor\xe2\x80\x99s contract and agreements.
\xef\x82\xb7 To make accommodation and transportation arrangement for company visiting executive and visitor.
\xef\x82\xb7 To perform monthly stock count for office supplies and company assets.
\xef\x82\xb7 To hire maintenance vendors to repair or replace damaged office equipment and facilities.
\xef\x82\xb7 To courier documents and to recipient as requested.
PRE-REQUISITES:
To succeed in this role, it is expected that you will have:
Knowledge/Experience/Technical Skills required
\xef\x82\xb7 Excellent interpersonal skills and communication skills (English written and verbal)
\xef\x82\xb7 Solid computer literacy skills, including Outlook, Word, Excel, and PowerPoint
\xef\x82\xb7 Ability to speak up and connect with admin peers for best practice sharing and collaboration
\xef\x82\xb7 Excellent time management skills and ability to multi-task and prioritise work
\xef\x82\xb7 Strong organisational and planning skills
Qualifications \xe2\x80\x93 Education and/or professional
\xef\x82\xb7 Bachelor\'s Degree, Diploma preferably in business administration, business management, marketing or equivalent
\xef\x82\xb7 Good written and verbal communication skills
\xef\x82\xb7 Strong organization skills with a problem-solving attitude
\xef\x82\xb7 Good time management and self-discipline
\xef\x82\xb7 Minimum 1 year experience in administrative works is given advantage
\xef\x82\xb7 Proficiency with MS office applications (Word and Excel)
\xef\x82\xb7 Fresh graduates are encouraged to apply
ESSENTIAL PERSONAL ATTRIBUTES
\xef\x82\xb7 Integrity and honestly, with a very high degree of personal and professional ethics
\xef\x82\xb7 Sound judgement with a proven ability to correctly apply it within a workplace environment
\xef\x82\xb7 Discretion / confidentiality
\xef\x82\xb7 Ability to build strong, functional relationships with direct reports, peers and senior managementWhat moves you?At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.Are you excited about this role but are concerned you don\xe2\x80\x99t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you\xe2\x80\x99re interested in this role but your past experience doesn\xe2\x80\x99t align perfectly then please talk to us \xe2\x80\x93 you may be just the right candidate for this or other roles we have coming up.At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.To find out more about us visit www.careers.tollgroup.comYou must be entitled to work in Malaysia and be prepared to undertake pre-employment checks including a criminal history check and medical.

Toll Group