Job Description

Position Summary

The

Export Operations Executive

will be responsible for overseeing and coordinating all export operations.
This includes preparing export documentation, liaising with shipping lines and freight forwarders, arranging container bookings, monitoring stock readiness, communicating with buyers for approvals, and ensuring timely dispatch of shipments.
The role requires strong attention to detail, excellent coordination skills, and a good understanding of international trade and export procedures.

Key Responsibilities1. Export Coordination

Coordinate the

entire export process

from order confirmation to shipment. Ensure all

export documentation

(invoices, packing lists, certificates, etc.) is accurately prepared in compliance with buyer and destination requirements. Liaise with

sales, quality control, and warehouse teams

to ensure the right stock is prepared and available on time. Obtain

buyer approvals

for product lists, photos, and loading plans before shipment.

2. Shipping and Logistics

Communicate and negotiate with

shipping lines, freight forwarders, and transport companies

to arrange container bookings and shipments. Track vessel schedules, sailing dates, and transit times. Ensure containers are booked in line with delivery schedules and customer deadlines. Follow up on

Bill of Lading

issuance and other shipping documents after loading.

3. Documentation & Compliance

Prepare and verify all

export-related documents

, including: Commercial Invoice & Packing List Bill of Lading instructions Certificate of Origin (if required) Phytosanitary and fumigation certificates (specific to lumber exports) Coordinate with

chambers, inspection agencies, and authorities

to secure necessary approvals or endorsements. Ensure compliance with

customs, export, and destination-country regulations

.

4. Stock and Order Management

Maintain updated

stock and order tracking sheets

for all ongoing shipments. Coordinate with the warehouse/sawmill teams to ensure

stock is ready, properly packed, and labeled

. Track and update management on

loading progress, shipment status, and documentation timelines

. Communicate proactively with buyers regarding shipment readiness and updates.

5. Communication & Reporting

Serve as the

main operational liaison

between the company, buyers, and shipping agents. Provide regular updates to management and sales teams on

shipment schedules, issues, and performance

. Maintain accurate and organized records of all export activities and documentation. Handle any operational issues or delays professionally and efficiently.

Qualifications & Skills

Essential:

Minimum

3-5 years of experience

in export operations, shipping coordination, or international logistics (preferably in the lumber, timber, or commodity sector). Strong knowledge of

export documentation, Incoterms, customs procedures, and shipping processes

. Ability to liaise effectively with

shipping lines, freight forwarders, and clearing agents

. Excellent communication and coordination skills. Proficiency in

MS Excel, Word, and email correspondence

(knowledge of ERP or CRM systems is an advantage). Attention to detail and ability to manage multiple shipments simultaneously. Strong problem-solving and time-management skills.
Job Type: Full-time

Pay: RM1,980.16 - RM3,000.00 per month

Benefits:

Cell phone reimbursement Meal allowance Opportunities for promotion Professional development
Work Location: In person