Job Description

Job Overview:

We are seeking a dynamic and highly organized Administration and Extra-Curricular Activities (ECA) Coordinator to lead, develop, and manage our school's co-curricular and extracurricular programs. The ideal candidate will be passionate about student engagement, event planning, and fostering a vibrant school culture through sports, clubs, competitions, trips, and community initiatives. This role requires a blend of administrative excellence, leadership, creativity, and hands-on coordination to ensure a well-rounded student experience.

Key Responsibilities:

Administrative & Operational Duties:

Maintain and update the school ECA database, ensuring accuracy of records. Prepare financial reports for each program and submit budget updates to management. Assist in facility management, scheduling maintenance, and liaising with service providers. Oversee office support tasks (printing, supplies, attendance records) as needed.

ECA's Program Management:

Design, schedule, and oversee all extracurricular activities (sports, clubs, school teams, arts, academic clubs, etc.) for the academic year. Assign students to ECA classes based on interest, skill level, and school objectives. Monitor ECA instructors' performance, ensuring adherence to curriculum and engagement standards. Maintain attendance records for students and instructors in all ECA programs. Track and report on student participation, progress, and achievements in competitions and events.

Event & Trip Coordination:

Plan and execute inter-house competitions, award ceremonies, carnivals, and sports events. Organize educational trips, excursions (local & international), and adventure-based activities (trekking, hiking, rafting, etc.) with a focus on learning and service. Coordinate community service projects, charity drives, and social campaigns to foster student leadership and social responsibility. Liaise with transportation, vendors, and external providers to ensure smooth operations.

Leadership & Development:

Conduct monthly observations of ECA classes and provide feedback for improvement. Develop orientation programs for students and instructors. Foster a positive, inclusive, and high-energy ECA culture within the school.

Requirements:

Education:

Minimum Diploma (Degree preferred) in Education, Sports Management, Event Planning, or related field.

Experience:

At least 2 years in event coordination, school administration, or ECA management.

Why Join Us?

Opportunity to shape a dynamic ECA program in a leading international school. Work in a collaborative, multicultural environment with passionate educators.
Competitive compensation and professional growth opportunities.


Immediate availability preferred.