Job Description

As a Facilities Coordinator- Finance, the individual is required to manage financial to ensure that the team meets both JLL\xe2\x80\x99s and client\'s deliverables on time and per the KPI/quality standards.

This position requires individual to be punctual, dependable and reliable. This is not a 9-to-5 job and the individual is expected to manage their time to complete their tasks as per deadline and expectations. In addition, the individual is expected to remain poised, polite and professional during any people conflicts and when under pressure. Maturity, a cool head and fun-loving attitude is necessary.

The day to day tasks and responsibilities include but is not limited to the following:

Financial Administration

Prepare POs, sending copies to vendor and JLL JDE

Prepare JLL JDE\xe2\x80\x99s GR and submit to JLL JDE

Check, verify and send all vendor invoices to JLL JDE AP team for timely processing and before the cut off date

Check JDE funding report and list down the correct service period

Prepare monthly forecast and ensure all the cost is within the budget and all the expenses coded correctly as per forecast (as well as client system)

Follow up any outstanding vendor invoices, obtaining statement of accounts where needed

Assist to prepare yearly financial budget

Track , review, and validate all PO , GR , vendor invoices and utilities bills

Responsible for the new vendor registration to JLL system

Assist with ad hoc financial admin tasks

Prepare for monthly client finance report

Others

Assist to be back-up for any member of the team if there are difficulties to back-fill

Assist with Procurement of vendor/services as and when required

Assist the team with events activities, where required

Requirement

Prior experience in the hospitality/facility industry or related field, as well as experience in financial administration

Minimum 2yrs experience in a medium-sized corporate environment

Great attitude

Proactive, positive and self-motivated

Gung-ho and can-do attitude

Solution oriented; always thinking about how we can provide a great service and experience

Professional and consistent when carrying out responsibilities, and when servicing the customers and their clients

Able to interact well within a team & stakeholders

Able to learn new systems quickly

Able to confidently interact with all levels of the organisation from Head of Department to Cleaning contractors

Self-motivated and proactive

Client Focus & Relationship Management

Demonstrates proactive and professional approach to customer service and stakeholder engagement

Able to interact with a wide range of client staff, including senior levels and support staff

Able to manage conflict and balance between client and JLL requirements

Has a customer service oriented attitude

Leadership, Collaboration and Team Worker

Able to effectively lead a group of people to meet objectives, and promote open, constructive and collaborative relationships at all levels

Able to work collaboratively and be part of a team working towards meeting deliverables

Project Management & Organizational Skills

Excellent planning & organizational skills, ability to prioritize work and meet tight deadlines

Proven ability to manage multiple operational matters on a daily basis

Problem Solving & Strategic Thinking

Capacity to deal with ambiguity and solve problems effectively

Analytical

Able to employ holistic approaches and looks at long term solutions

Strong communicator

Good presentation skills and possess strong verbal & written communication skills (English & local language).

Skilled at using positive language

An active listener

Passion for quality

Has an eye for detail to make sure the best delivery of services

Self-motivated

Confident and energetic

Enthusiastic

Location:

On-site \xe2\x80\x93Kuala Lumpur, Malaysia

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