Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades or technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.TitleFacilities CoordinatorReporting toMalaysia, Facilities Manager.LocationJohor Baharu, Malaysia.Direct reportsCleaner\xe2\x80\x99s and landscapers.SummaryWe are seeking a qualified and experienced Facilities Coordinator to join our team. The Facilities Coordinator will be responsible for maintaining and managing our organization\xe2\x80\x99s facilities, including managing building maintenance, repairs, and coordinating services (e.g. garbage disposal, grass cutting, weeding, plucking, pest control, aircon maintenance, office housekeeping, minor electrical works, etc.) to ensure efficient and safe operations.

• Ensuring a high level of client satisfaction, establishing and managing the service delivery team, delivering key initiatives as well as ensuring consistency in processes, systems, and reporting.

• Ensuring the efficient and consistent operation of all facility activities to meet contractual obligations with respect to the scope of the work portfolio of the client throughout.

• Achieving the client\xe2\x80\x99s outsourcing objectives of cost savings, high quality, consistency, and risk management.

• Ensuring compliance with health and safety regulations

Responsibilities:Be the single point of contact for the client and will be responsible for:

• Performs preventative and corrective maintenance on-site to critical facility systems.
• Arrange for regular maintenance of equipment and internal systems (e.g. Mechanical Air-con, coffee machines alarms, security cameras, etc.)
• Performs maintenance repairs, corrective maintenance, and installations.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling
• Coordinate office and parking space allocation when required.
• Arrange food and drinks for the Terminal activities as when required.
• Restock office and pantry supplies.
• Design and oversee the schedule for cleaning and disinfecting the building.
• Fixing minor issues in appliances or arranging for repairs when needed.
• Assist in the implementation of Industry Best Practice operations.

• Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained.
• Seek ways to constantly reduce costs and improve operational standards.
• Always maintain premises in neat and good working condition.
• Provide FM support for meeting room bookings where required.
• Leads and coordinates critical infrastructure operations.
• Develops project scope with management for life-cycle maintenance/end of life infrastructure projects and critical replacements.
• Manage budgets for spare parts and control costs associated with supplier services.
• In charge of imparting training to technicians and overseeing their daily tasks.
• Work in conjunction with Quality System (QS) personnel to define and implement the Health, Safety and Environment (HSE) procedures, ensuring compliance with company HSE standards for secure operations.
• Respond to any emergency calls on the weekends, public holidays, and during and after business hours.
• Assist in ad-hoc HSE tasks/projects as required.
• To prepare weekly work progress report for Supervisor.
• Any other related issues pertaining to properties, building works, safety and security.
• Any other ad hoc duties as and when assigned by Management.
• Maintain an updated record of invoices from external partners (e.g. suppliers, vendors, etc)
• Maintain, update and implement PPM schedule in a timely manner.

Vendor Support

• Manage multiple vendors including hard and soft skills to deliver services on time and within budget.
• Facilitates selection of vendors for outsourced maintenance activities.
• Directs vendors on highly skilled tasks to ensure that maintenance activities are carried out per HSE standards and other requirements.
• Tracks and implements the work approval process for critical service providers (including briefing at the start of work, control of work during the day workday/shift, final review of the work carried out)
• Manage vendor procurement processes in accordance with agreed client procurement guidelines as well as JLL procurement best practices.
• Be responsible for the achievement of the key performance indicators, service levels, and other measures as contracted.
• Implement and manage the change control process.

Site Administration, Finance & HSE Support

• Identifies and brings up process discrepancies to Supervisor.
• Work with manager to track spending, vendor cost and plan of finance budgets.
• Ensure timely submission of finance report / billing.
• Track, collate and submit of vendor cost and invoices for reporting.
• Source and prepare quote for submission to client.
• Provide administrative support to the team as when required.

Location:On-site \xe2\x80\x93Johor Bahru, MalaysiaJLL Privacy NoticeJLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.

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