Job Description

Workplace Coordination:

o Act as the primary point of contact for workplace-related inquiries and requests.

o Coordinate office seating arrangements, moves, and changes in collaboration with different departments.

o Assist in planning and executing workplace events and activities, ensuring a positive colleague experience.

Facility Management:

o Monitor and maintain the office facilities, including meeting rooms, common areas, and amenities.

o Coordinate with vendors for facility services such as cleaning, security, and maintenance.

o Conduct regular inspections to ensure a safe and well-maintained workplace.

Office Supplies and Inventory:

o Manage office supplies inventory and ensure timely replenishment.

o Liaise with vendors to order and restock supplies as needed.

o Streamline procurement processes for office-related items.

Health and Safety Compliance:

o Assist in implementing and enforcing health and safety protocols in the workplace.

o Conduct regular safety inspections and address any identified concerns.

o Act as a point of contact during emergencies, facilitating evacuation procedures.

Event Preparation and Setup:

o Plan and coordinate workplace events, including meetings, workshops, and celebrations.

o Collaborate with various teams to understand event requirements and provide necessary support.

o Manage the setup and breakdown of event spaces, ensuring a seamless experience for participants.

Communication and Coordination:

o Communicate effectively with colleagues to provide information and updates regarding facility-related matters.

o Work closely with the Facility Manager to address and resolve workplace issues.

Documentation and Record Keeping:

o Maintain accurate records related to facility management, including invoices, contracts, and maintenance logs.

Ensure that relevant documentation is organized and easily accessible.

Location:

On-site \xe2\x80\x93Kuala Lumpur, Malaysia, Selangor, Malaysia

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For additional details please see our career site pages for each country.

Jones Lang LaSalle